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A
accounting77
March 12, 2019
Question

How do I removed Adv Pay Balance in payroll?

  • March 12, 2019
  • 3 replies
  • 0 views

We setup a loan repayment for an employee.  His loan was paid off $50 every pay period through QB and is recorded.  His balance is now at zero (also as per QB).  However, every pay period a warning comes up that says "This employee has an advance or an outstanding advance pay balance.  Enter or confirm the advance or advance pay balance repayment amount(s).  (It is at $0.00).  Also there is a side entry, that says Adv. Pay Bal $ -50.00.  How do I get rid of this stuff?  I've confirmed in the account that the advance has been paid off in full and the reports show the payment going to the correct location. 

PLEASE look at the attachment QB Warning.pdf,, so that you can see what I'm seeing, before commenting.

3 replies

qbteachmt
qbteachmt
March 12, 2019

Do you use the preference setting to Copy Previous paycheck? In other words, in Paycheck Details view, left side, if you see something that you know is Not supposed to be there, you Delete that line.

"Also there is a side entry, that says Adv. Pay Bal $ -50.00."

Side entry when viewing What function? When an addition or deduction item has a limit and that goes to 0 = fulfilled, then the item stops computing, but still shows until you Remove it from being in use.


qbteachmt
qbteachmt
March 12, 2019

Edit Employee and delete this payroll item from their list of Payroll Activities, since it no longer applies.

It is not Controlled by the account balance. It is controlled by you.

A
accounting77Author
March 12, 2019
It's been removed from there.  By chance did you look at the attachment?  It's a warning with a side bar debit
N
NEVER
March 12, 2019

Looks like perhaps no Limit was set on the Advance. Even though the loan has now been repaid in full, QB continues to take the deduction from the employee's paycheque (or did at least one time). Check to see if the employee's last check was short by $50. If so, refund the employee using the Advance item on the next check. Then remove the advance Item in the Employee's Profile.

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