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S
saucyshawns
June 12, 2019
Question

How do I setup manual payroll in QB2016 pro, Canadian edition. Can't figure out how.

  • June 12, 2019
  • 2 replies
  • 0 views

I has a payroll subscription. Small business. Have not processed payroll in a couple of years. Starting to do more work and need to manually process payroll. Company is way to small for a payroll subscription. 

I have been searching ans I cannot find the setting to make this possible.

2 replies

Kristine Mae
Kristine Mae
June 12, 2019

You can easily set up payroll without a subscription in QuickBooks, Saucyshawns.

 

I'll walk you through with the steps. 

 

First, let's make sure that your preferences are set up for payroll. Here's how:

  1. Click Edit, then choose Preferences.
  2. Go to the Payroll & Employees tab, then go to Company Preferences.
  3. Under QUICKBOOKS DESKTOP PAYROLL FEATURES, choose Full Payroll. 
  4. Click OK.

Next, let's set up the manual payroll. Here's how:

  1. Click Help, then go to QuickBooks Desktop Help.
  2. In the Have a Question? window, type manual payroll in the search field, then press Enter on your keyboard.
  3. Choose Process payroll manually (without a subscription to QuickBooks Desktop Payroll). 
  4. Follow the steps provided in the screen.

Here's how it looks like:

 

 

You're now set up for manual payroll calculations. Let us know if you need more help. 

S
saucyshawnsAuthor
June 12, 2019

Sadly I do not get the option to set up manual calculations. I think there may be a difference in the Canadian version. 

J
JamesM
June 12, 2019

Hi saucyshawns,

 

Thanks for giving the steps above a shot. You're right, the steps above are for the US version. There an article which you can find from your Help menu. The article will show you how to manually process payroll manually. To find the article, follow these steps:

  1. Click Help in the top toolbar.
  2. Choose QuickBooks Desktop Help (or skip step 1 and 2 and press F1 on the keyboard as a shortcut).
  3. Click the Help tab.
  4. Click the Search button.
  5. Type "process payroll manually" to bring up the article.

As you know , you'd need to manually process payroll outside the program and manually enter it in QuickBooks. I recommend reaching out to an accounting professional to find the best way to enter the transactions. I've also attached a screenshot of the steps which I share above. Here's the screenshot:

 

 

Feel free to ask questions. I'm here to help. :)

 

 

D
DO293
November 22, 2019

Hi Saucyshawns

 

Hope this reply doesn't come too late... Just joined the community.

 

I have setup payroll items as an item in the Item List.  You can easily generate a report showing how much you have paid an employee, along with the source deductions and employer's CPP and EI contributions. 

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