Skip to main content
C
crlc
October 12, 2021
Question

How do you reinstate an employee who is back from a leave

  • October 12, 2021
  • 1 reply
  • 0 views
I hired a summer student through Canada Summer Jobs program. Her term finished. I submitted an ROE. She is back through a different program . Do I need to add her as a new employee?

1 reply

T
Trish_T
October 12, 2021

Hi crlc,

 

Welcome to Community!  It's great to hear that your employee's returning to your establishment.  In QuickBooks Online, you'll be able to enter a new hire date without adding them as a new employee.  I'd be glad to assist!

 

First we'll need to locate them in your employee list.  Here's how:

 

1. Select Payroll from the left menu and then open the Employee tab

2. Hit the drop-down arrow on the Active Employees tab and choose Inactive

3. Click on the employee to open their details and then the Edit icon on the Employment section

4. Change the status to Active and enter the Hire Date and any other information you need to update and then hit Done

 

I'd also recommend having a look at all other information for this employee, to ensure it's accurate and up to date, by selecting the Edit icon beside the Pay and Profile sections.  Review all required fields and make any necessary changes.  Don't forget to hit Done to save the information.   You're all set and ready to run payroll!

 

Should you have any additional questions or concerns, please don't hesitate to reach back out.  We're her for you!

Z
Zimmer
April 18, 2023

So you put in a new hire date, the date she returned. How do you delete the date when they left? With a new hire date her T-4 will be incorrect, Still having trouble with this.

A
Alex M
April 18, 2023

Hi there Zimmer,

 

It's vital that all your employee's information be entered correctly so that they can be paid the right amount. QuickBooks Online Payroll is a great tool able to help you pay your employees for the hours they've worked. I can point you in the right direction for assistance in rehiring this employee.

 

Once this employee's status is changed from terminated back to active, the box for the termination date will be removed. You can make them active once more by going to the Payroll tab, then the Employees section. Click on the Active employees drop-down menu to change it to Inactive employees. Click on the worker in question to open their profile, then scroll down to the Employment details section so you can Edit it. Click on the Status and set it to Active, and the termination date will be removed.

 

For assistance with the impact of the T4 for this employee, I recommend reaching out to the QuickBooks Online support team outside of the Community. They'll be able to view this employee with you in the system to make sure all will be correct come time to make their year-end form. You can reach them using these steps:

 

Schedule a Callback or start a Chat: click (?)Help in the upper right > type and enter "Contact support" into the QB Assistant > click Contact Us > explain your situation > click Let's Talk > choose Get a callback or Start a Chat.
Social Media: Facebook and Twitter

 

If you have any other questions, feel free to reach out here.

Terms & ConditionsAccessibility statement