How to program inactive employees to have Show in Non-Payroll Lists unchecked?

Hello LTL255,

Welcome back! It's great to have you join us again in the QuickBooks Community.

When it comes to managing your books, QuickBooks knows there are certain ways you may want to display your data. The program has been designed to give you as many options as possible for that purpose.

It sounds like what you're referring to here is the option in QuickBooks Online's Standard Payroll service to check or uncheck the Show in non-payroll lists box once you've terminated an employee in the system. I suspect you're looking for a way to have this unchecked by default, which isn't an option at this time.

To ensure inactive employees aren't showing elsewhere when you don't want them to, uncheck the box on the Employment tab of the employee profile. If you have some you need to change, here are the steps.

1. Select Employees from the left menu.
2. Choose the Inactive employees option from the drop-down menu under the Employees List heading.
3. Click the name of an inactive employee to open their profile page.
4. Click Edit employee and navigate to the Employment tab or click the pencil icon beside Employment on the employee profile page.
5. Uncheck the box Show in non-payroll lists.
6. Hit Done to save.

That's all it takes.

I recommend submitting feedback to our product development team if you're interested in a setting to have this unchecked by default. We love hearing ideas from QuickBooks users about what we can do to make using the program and managing your books even easier, and the comments left are forwarded to that team for consideration. To do this, select the Gear icon in the upper right of your account, then Feedback.

I'm here if you have more questions about this! Don't be afraid to reach back out.