Skip to main content
S
smacanada1
February 10, 2021
Question

Not able to update class on previously issued Paycheques

  • February 10, 2021
  • 2 replies
  • 0 views

Hello,

We have multiple class for various department and each employee is assigned class based on the department he/she is employed under. I was viewing my Income Statement by class and noticed amount under Unclassified class. I reviewed this amount and it had to do with Vac-Pay in a month that I had forgotten to manually select a class. I went through each paycheque and assigned class that had been missing and saved the changes I made however, the information does not get saved it reverts back to blank under class. For non payroll transaction, this not an issue I am able to add class if I had missed this during my initial entry.  I haver attached a copy of the paystub where I am trying to update. 

 

2 replies

L
LauraAB
February 10, 2021

Hello smacanada,

 

Class tracking is a great option for enhancing the way that the program organizes your data and works with reporting, and QuickBooks Desktop keeps things pretty simple when you use or make changes to it. Thanks for including the screenshot and letting me know what you've done to go back and ensure that your pay cheques each have the class you'd like assigned to them. I'll help you out with this.

 

When you'd like to edit a pay cheque, you can open it up again from the employee's transaction list or a few other places to make the changes. I can see that you've already taken those steps since the screenshot has you on the Review Pay Cheque screen. Once there, simply select the class from the drop-down menu, hit OK, then select Save & Close on the Pay Cheque window. Select Yes to confirm that you'd like to make those changes, and you should be good to go.

 

When it comes to class tracking for the VacPay Accrual-Paid Out payroll item, I was doing some testing and I'm also finding that the class I assign to it isn't sticking. If you're finding that as well even after taking the steps above, I'd like for our team to be able to do a deeper dive into this to find out what's going on.

 

In light of that, I recommend connecting with the QuickBooks Desktop team by phone or chat to work with a member of our team one-on-one and find a resolution. The team member has tools like screen sharing to see what you're seeing, which can help us narrow down what's happening and troubleshoot. Check out the Intuit QuickBooks Desktop software support policies article to see the number to dial or get the chat link and to review our hours and policies.

 

Wishing you the best with this!

R
Rochelley
February 12, 2021

Hello @smacanada1 ,

 

The class isn't sticking because VacPay-Accrual Paid Out is not affecting (or should not be affecting) any wage expense accounts.  Your wage expense for Vacation is incurred in the period in which it accrues, not in the period in which you pay it out..  For example:

 

John Doe accrues $150.00 of Vacation pay on each pay cheque.  That is the point at which the Class Tracking should take effect.  Theoretically, whatever classes you assign to regular wage items should be proportionately applied to the Vacation Expense accruing in that pay period.

 

Entries that happen in the background:

DR        Wage Expense (Vacation Expense) (classes should be assigned proportionate to the classes assigned to regular wage items - you would have to check reports to see this is occurring).

CR        Vacation Pay Payable

 

When you pay out the employee with the VacPay-Accrual Paid Out, you are only hitting the bank and the Liability Account so no Class tracking can occur.

DR      Vacation Pay Payable

DR      Bank Account

 

So it is by design that the Class stays blank on the pay cheque in your example as Balance Sheet Accounts do not use class tracking.

 

Hope that helps :)

 

Terms & ConditionsAccessibility statement