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Finances2015
December 14, 2021
Question

Payroll Direct Deposit Approval Process in QBO Canada

  • December 14, 2021
  • 1 reply
  • 0 views

I'm curious about the approval process for payroll direct deposit in QBO Canada.  I currently print out the list of payments to be made, get it approved, enter it into the bank EFT system and then submit it for approval from our Executive Director.  Once she approves it, it is processed.  Is there a two-way verification in QBO Canada?

1 reply

T
Trish_T
December 15, 2021

Hi Finances2015,

 

Welcome to Community!  QuickBooks Online Payroll allows you to pay your employees with direct deposit and preview the details prior to submitting.  I'll be happy to share more details so you're equipped with the information you need about the Direct Deposit approval process in QuickBooks Canada.

 

Once you've completed the initial set up for direct deposit you can apply it to the employees.  Here's how to set it up:

 

1. From the Gear ⚙️ icon, select Payroll Settings

2. Choose Direct Deposit

3. Review what information you'll need to set it up and hit Yes! Let's get started

4. Complete the required fields for Employer Bank Account and the Principal Officer

5. Click Continue

You'll receive a confirmation email from notify@quickbase.com prompting you to verify the information. Once it's been verified, you'll receive another email confirming your pre-authorized debits.

 

In 2-3 business days, a small debit of less than $1.00 will be taken from the account as a test.  To verify the amount, follow these steps:

 

1. Go to Payroll Settings and select Direct Deposit

2. Click Verify Test Transaction

Note: This option will not be available until the test amount has been debited.

3.Enter the test transaction amount in both boxes (less than $1.00). Enter the pennies only, without a dollar sign. (i.e. .47)

4. Hit Ok

5. You're ready to set up employees with direct deposit! 

 

You'll want to ensure the employee has properly filled out the Direct Deposit Authorization Form.  Proceed by clicking on Set Up next to the employee in the list and select direct deposit from the dropdown arrow next to What do you use to pay the employee.  Complete the required information from the authorization form and hit OK.  The process is now complete and you can pay the employees with direct deposit.

 

To assist with approval from the Executive Director prior to submitting payroll, select Preview payroll details at the bottom of the Preview Payroll screen.  This allows you to print the details so they can see the information prior to submitting payroll.

 

For your reference, here's an article about setting up direct deposit for payroll in QuickBooks Online.

 

If you have any other questions, please feel free to reach back out.  We're here for you!

 

 

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