Payroll for staff out of province

Hi mrslindawalsh,

Thank you for choosing QuickBooks Online Payroll to pay your employees. Our robust payroll add-on tracks your Federal taxes and liabilities allowing you to focus on doing what you love. It looks like you’re trying to set up some employees that are working in other provinces and I can help you with that.

There are different rules for employees working in other provinces and without the additional details it’s hard to know which ones apply to your business. Here’s a link to the CRA that explains Which provincial or territorial tax tables should you use. It goes over where the employee works, where the company is located and how this affects how they’re taxed. Once you go through this information you'll want to go to work Setting up Work Locations in QuickBooks Online Payroll.

You’ll find the steps below. If you need more detail check out the article I’ve added.

1. Click on the Gear Icon on the upper right-hand side.
2. Choose Payroll Settings
3. Under Business Information > Choose Work Locations
4. Next, you Add a Work Location
5. Enter the location information and click Save
6. Once your locations are set-up, you move on to assigning employees to the locations. Click on Payroll from the left navigation menu.
7. Choose the Employee tab.
8. Choose the employee that you want to assign a work location to.
9. Click the Pencil Icon or Edit beside the Employment in the column on the right.
10. Click the drop-down arrow and choose the desired location.
11. Finish by clicking Done

You'll need to repeat steps 8, 9, 10, and 11 with all the employees that you need to add work locations for. You’re well on your way to getting all those hard workers paid. If you need any other assistance, I’d be happy to help. Have a great day!