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jlpbooks
December 5, 2020
Question

Temporary Layoff - Changing Employee Status to Generate ROE

  • December 5, 2020
  • 1 reply
  • 0 views

I have temporarily laid off my employee due to a shortage of work (no specific date of return planned, but they will be coming back in the next couple of months).  I am trying to generate the ROE document in Quickbooks Online Payroll in order to fill out my online ROE submission for Service Canada.  

 

Would I change my employee's status to 'Not on Payroll' instead of 'Terminated' (since this is not a termination, but simply a temporary layoff)?  I'm concerned that if I choose terminated, when I bring them back their work history will not reflect their original start date.  This is new to me so I don't know the implications of each choice.  I have had a hard time finding definitions of these different options, except that a few British quickbooks pages seemed to suggest choosing 'Not On Payroll' for 'FURLOUGHED employees'.    

1 reply

L
LauraAB
December 7, 2020

Hello jlpbooks,

 

Welcome! It's great to have you as a part of the QuickBooks Online family, and I know how new situations can be a bit complicated to navigate the first time around. The QuickBooks Community is a great place to find answers for your QuickBooks questions as there are plenty of other users here who may reply and you can also get help from QuickBooks Team members like myself. I'll get you started with creating your ROE in QuickBooks Online..

 

I appreciate your concerns about changing the employee status and how it will impact the previous data entered for the employee. When it comes to creating ROEs, there's one important thing in mind: they reflect that period of employment for your employee, which is the information you're sending to the government. This means that when you do rehire the employee, the hire date should reflect the rehire date, not their original hire date. That's how the government organizes its data.

 

When you rehire an employee in QuickBooks Online later on, the program might even default to the original hire date, but to properly account for the employment timeframe, changing that to the rehire date is important. You won't lose details like previous pay cheques or the employee setup. It's just a matter of showing the new start of employment, even though they technically worked with you before.

 

As for which status to pick, that's your choice to make. You could choose Not on Payroll if you feel that better suits our needs since this is a layoff rather than termination. Since the program doesn't create a form that you can submit to the CRA and rather just supplies you with details to fill out, you may find you have other options when working with the CRA's form.

 

I recommend checking out this guide from the CRA website to become better acquainted with creating and filing ROEs: How to complete the Record of Employment (ROE) form

 

I hope that helps!

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