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sean40
March 17, 2021
Question

Timesheet Regular Pay as the default?

  • March 17, 2021
  • 1 reply
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I enter timesheets for my employees biweekly, and I have 3 projects that I like to group the costs into.. for example: Sales, Marketing, Production.  I'm usually duplicating the previous timesheet using "copy last timesheet" and just tweaking the hours for each employee, as it has the project and activity and pay type pre-filled for me on the left, but any weeks we record 0 hours for any of those projects, I have to re-select them on subsequent weeks, since they are not copied over (which is a bit annoying, and would be nice to resolve).. but this brings me to my question...

 

Is there any way to change the default pay type from "Select Pay" to "Regular Pay" when I am entering timesheets?  I've never used anything except "Regular Pay", and occasionally I've underpaid because I have missed the fact that this field is still sitting at "Select Pay" by default, and I've entered hours. When running payroll later, these hours are not counted, which has led to underpayments.  I'm frankly a little surprised that I am even allowed to save a timesheet without choosing a pay type, and leaving it at "Select Pay" by mistake.  Is this something that could be defaulted in the future?  Or at the very least , prevent me from saving a timesheet with no valid pay type? Seems like a bug if you are going to require a pay type in order for payroll to work, but allow me to save timesheets without a pay type selected. Or at least always default to Regular Pay and let people choose another type if desired?

 

1 reply

R
Rochelley
June 18, 2021

Hello @sean40 ,

 

Unfortunately, the Select pay item is the default and there isn't any way to change that.  I do agree with you though, there should be a flag of some kind that would not let you save the entry if there is no proper pay item entered.

 

It's also interesting that in every other field on the timesheet, the directions for what needs to be done in each field is in a very light colored, italics text.  e.g.  Choose a customer or project, Choose the service worked on, Choose a class, etc.  It's very clear that something must be entered into these fields.  It would seem much more consistent to me if the Select pay item field behaved the same way, meaning at the least, it could have the same light color and italics, indicating that there is some action needed, or, change the wording to Choose pay item from list or both.  Because the field currently is in the same text as a completed field, I can see how it would be very easy to miss, thinking that it has already been completed.

 

The best way to deal with this is to send feedback on the feature and make a request.  My wish list and what I will submit as feedback:

 

1.  Allow user to choose a default pay item in settings

and/or

2.  Change the text of the field to be light colored and in italics like every other field on the timesheet.  That way if all the other fields fields have been filled in but not that one, it will be visibly noticeable that a pay item needs to be selected.

 

If you do the same, and others as well, there is a much higher likelihood that the changes might be implemented in future iterations of the program.

 

All the best,

Rochelley

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