Skip to main content
M
MichaelV
July 23, 2020
Question

Adding bill to cheque after being reconciled in QBO.

  • July 23, 2020
  • 1 reply
  • 0 views

Company A entered a bill into QBO in February for the amount of $100.  The company wrote a cheque to pay for this bill in March. However, the AP report is still showing $100 because the bill was not added to the cheque in March. All February and March transactions have been reconciled. Can the bill be added to the cheque without decreasing the Chequing account? Thanks.

1 reply

J
JamesM
July 23, 2020

Hi MichaelV,

 

Sometimes it's necessary to edit your transactions and I'd be happy to help steer you in the right direction. QuickBooks is a powerful program which helps automate most of the manual tasks involved with the accounting in your business. 

 

Making edits to your past reconciled transactions will affect the balances on your accounts and the reports. When making edits to your past reconciled transactions it's always best to un-reconcile the transactions and makes the necessary edits. If you need to unreconcile the transactions before entering the other ones, I recommend going through a QB ProAdvisor/Accounting professional. They have the right tools and resources to automatically unreconcile transactions. 

 

If you're not yet connected to an accountant and this is something you'd like to explore, feel free to search for one in your area here: Find a ProAdvisor.

 

If you don't have access to an accountant, you can undo a reconciliation by manually editing each transaction from the register. Follow the steps below to see how you can do this:

 

   1. Select the Gear icon on the Toolbar.
   2. Under Your Company, select Chart of Accounts.
   3. Locate the appropriate account for the transaction.
   4. From the Action column, select Account History.
   5. Identify the transaction to edit.
   6. In the reconcile status column (indicated by a check mark), repeatedly select the top line of the transaction to change the status of the transaction.

        Codes indicate the status of the transaction:
             C - Cleared
             R - Reconciled
             Blank - Not cleared or reconciled

   7. Select Save.
 

For additional tips on how to avoid undoing a reconciliation, take a look at this article: Avoid undoing a reconciliation. To see a more in-depth explanation of how to manually undo a reconciliation without an accountant, check out this article: How to unreconcile a transaction or undo a reconciliation.

 

In case you're having issues, feel free to contact our support team using this link here. Otherwise, leave a comment below. I'll be one message away.

Terms & ConditionsAccessibility statement