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October 30, 2019
Question

Handling a bounced check after recording the deposit

  • October 30, 2019
  • 1 reply
  • 0 views

Hello,

 

Here's the situation I'm dealing with :

 

I recently deposited multiple checks at the bank, which were deposited as one large amount. When that deposit appeared in QB, I matched all the right open invoices to balance the deposit and recorded the transaction.

 

A week later, one of the checks included in that single deposit bounced, so my bank account was debited for the amount of the bounced check.

 

1) What do I do with the "returned check" activity that now appears in my QB transactions?

2) How do I associate that returned check to the large deposit it was part of?

3) How do I mark that invoice as unpaid (or shouldn't I)?

 

The client has already sent me a new check, and I deposited it, but I don't know what to match it with, because technically QB still doesn't know the original check bounced, so the invoice is marked as paid.

 

I didn't re-invoice the client, they just wrote me a new check.

 

What's the correct way to deal with this?

 

Thanks!

1 reply

October 30, 2019

Hi there, 

 

Thanks for reaching out in the Community. I'll be happy to share more info on this. 

 

You can record a bounced cheque using an invoice, a cheque, or a journal entry. 

 

The cheque must have been received from a customer for a transaction in which Accounts Receivable was used. For example:

  •     A cheque entered as a payment through Receive Payment
  •     A cheque recorded as a Deposit entered on an invoice
  •     A cheque entered as a Bank Deposit posted to Accounts Receivable        

I encourage you to check out the following articles for more info on how to deal with bounced cheques:

 

The best way to mark an invoice as unpaid is deleting the payment on the invoice. Doing this will leave the invocie with an open balance. I recommend reaching out to your accountant to find out the best way to go about this. Feel free to ask further questions. I'm here to help and steer you in the right direction.