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_G_
October 3, 2023
Solved

How to print multiple invoices for the same supplier on one cheque

  • October 3, 2023
  • 2 replies
  • 0 views

Hello,

I would like to know how I can print multiple invoices for the same supplier on one cheque?  When i was using the desktop version I would enter all invoices separately and then select them to print on one cheque.

I entered in 3 invoices for one supplier and when i went to print cheques today online it printed 3 cheques, is there a way to get it all on one and it will list the invoices on the stubs?

Best answer by AdminAndrea

When looking at OPEN BILLS select the supplier (checkbox left-hand side) and then on the right-side of the menu click on Make Payment.  The window that opens will show you all the invoices that are to be paid to the Supplier.  Click in the checkbox for each invoice you want to pay.  Make sure you have selected the correct bank and enter your chq# (Ref).  Click on Print/Preview at the bottom to print your cheque.  The cheque stub will then show which invoices you are paying with that cheque.  

 

2 replies

J
JamesM4
October 4, 2023

Hello _G_,

 

Glad to have you back in the Community. I'll be happy to guide you in the right direction so you can get the resolution you need in a timely manner. 

 

The  function you've described above isn't available in the program. I can see the benefit of having the function and I encourage you to send feedback about this to our product developers for consideration. To do this, click on the Gear icon and looking for Feedback. New product features and enhancements are largely based on the valuable feedback we get from users like you. In the meantime, feel free to check out the following article as it shows you how to: Email or print multiple sales forms in QuickBooks Online.

 

Let me know if you have other questions by leaving a comment below. I'll be one message away.

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_G_Author
October 4, 2023

That's too bad, go through more cheques that way!

I will leave feedback.

Thank you

A
AdminAndreaAnswer
October 5, 2023

When looking at OPEN BILLS select the supplier (checkbox left-hand side) and then on the right-side of the menu click on Make Payment.  The window that opens will show you all the invoices that are to be paid to the Supplier.  Click in the checkbox for each invoice you want to pay.  Make sure you have selected the correct bank and enter your chq# (Ref).  Click on Print/Preview at the bottom to print your cheque.  The cheque stub will then show which invoices you are paying with that cheque.  

 

    _
    _G_Author
    October 6, 2023

    Thank you AdminAndrea!

     

    I did a test and this worked. So I am assuming I should be entering all of my Invoices to be paid under the BILLS category and not CHEQUES?  Another thing this solved is when I want it to flag if an invoice has already been paid, it was not flagging it in the CHEQUES screen but is in the BILLS screen.

    Do you know how to get the word MEMO____________________ printed on the cheque? currently it just puts what you wrote in the memo field but does not actually print the word like it used to (not a giant deal, just liked the way it looked with the word MEMO printed there)

     

    Again, thank you very much, this solved 2 problems!

    G

      A
      AdminAndrea
      October 6, 2023

      I only use CHEQUES when I am entering the invoice and paying it at the same time (for instance, a cheque to a supplier who dropped off an invoice and we have COD terms so we have to write a cheque right then).  Otherwise I enter all "to be paid" bills under BILLS.  This way I can do a weekly cheque run and pay each Supplier with one cheque.  

      I think the only way to get it to print the word MEMO is to actually add "MEMO:" to the text box as part of your text so that it prints out with the text you've added.  

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