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nulsenc
July 13, 2020
Solved

PAY BILL BEFORE ITS IN SYSTEM

  • July 13, 2020
  • 1 reply
  • 0 views

qb premier manufacturing and wholesale 2019-

 

I receive product but I do not know the bill number until it arrives 2 days later.  When I receive the product I print the check to pay for it.  That puts the check in my register.

 

How do I then later attach that check to an inventory bill that I enter after the fact? 

OR

 

Should I just enter the inventory bill and write the check against it at the moment of delivery and then change the bill number when they send it to me 2 days later?

Best answer by Nick K

Hi again,

 

Allow me to go over what we discussed and clarify it a bit. If you make a purchase order and receive the inventory before receiving the bill, you would have two options. First would be to receive it and pay the bill first then go back and enter the bill number once you receive it. Or you could receive the inventory without a bill and assign it afterwards by following the steps in this article. 

 

Have a great day!

1 reply

N
Nick K
July 13, 2020

Hi nulsenc,

 

Having all your bills and invoice numbers tracked in your QuickBooks Desktop company file is the key to good bookkeeping. Great job staying on top of that and I'd be happy to help you with this.

 

When you make an order for inventory, you can enter the whole order process in QuickBooks Desktop from creating the inventory order all the way to paying the bill. First thing you should verify is making sure purchase orders is enabled. Once that's done you can make a purchase order in your QuickBooks company file. Following the steps in this link will help you with enabling and making a purchase order.

 

Once you make the purchase order and the inventory comes in you can receive it against this bill by following these steps.You can always change the bill number at any point as this will just assist with tracking and have no affect on the actual order.

 

Once you receive the inventory, you can click on the pay bills button at the top of the bill. Once there you jcan select the bill you wish to pay and print the cheque.

 

Hope this was able to help.

N
nulsencAuthor
July 13, 2020

Thank you,

I need to clarify.  We don't know the bill number until the provider sends it 2 days later after we receive the shipment.  So I make the check BEFORE I enter the inventory as I don't receive the inventory with bill until I know what the number is, which is 2 days after.  Once I have created the check, it is made to the account SUPPLIES and then I can't apply it to the inventory bill.  

 

My other option is to receive inventory with bill BEFORE I know the bill number, make the check and then after 2 days when I receive the bill number I go in and change the bill number.  Which sounds correct?

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