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S
sajohns
December 11, 2019
Question

Should there be a Bill and an Expense for the same thing?

  • December 11, 2019
  • 1 reply
  • 0 views

We are trying to clean up our books, as multiple people have come/gone and its a mess. We have reconciled with our banking, however when I look at a the Transaction List by Supplier, I am seeing negative numbers that don't correspond anything. 

 

I think when we reconciled, any bill payments were added as an expense, however the actual bill was never added. Should we be adding the bills under the appropriate supplier, so that there is a positive and negative entry, ie. matching the payment with the bill? or is taken care of when entering it as an expense?

1 reply

J
JamesM
December 11, 2019

 Hi there, 

 

You've reached the right place for help. I'll be happy to share more info about bills and expenses in QBO. 

 

Since an expense is a bill and a payment in one, the expenses you're referring won't account for those numbers. If you've got negative numbers it means the bill payments are not being applied to bills. I recommend searching for the payments and creating the bills for those payments. Here's a helpful article which shows you: How to enter and pay bills.

 

In case you have other questions, don't hesitate to reach out to our support team using this link. 

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