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M
MTrotz
November 24, 2019
Question

Vendor Part # in Purchase Orders

  • November 24, 2019
  • 2 replies
  • 0 views

I have just upgraded to Enterprise 2020 and was looking forward to using the feature that allows having more than one vendor for individual items. However, it appears that POs to a second vendor cannot be made to include the vendor part # that is set up in the Vendor Centre. In fact, it appears that it is not possible to use this number in reports or anywhere other than the Item Lists for each vendor.

 

Have others found the same thing, or am I missing something? Surely, if a vendor part # that is specific to a vendor can be set up, would it not make sense to at least be able to use that part # when addressing POs to that same vendor?

 

Thanks,

 

Michael Trotz

    2 replies

    AddieC
    AddieC
    November 25, 2019

    Hi Michael, 

     

    Nice to hear from you again. It's great to hear that you've been making the most out of QuickBooks Desktop Enterprise 2020. If you are using QuickBooks Purchase Orders to order goods from your vendors, you should either use the vendor's part number as your item number, or you should enter the vendor's part number as the description for the item. I'd be happy to help explain the steps below. 

     

    To track the vendor's part number for an item:

     

    1. From the Lists menu, select Item List. 

    2. Select the item in the list, and select Edit from the Item menu. 

    3. In the "Description on Purchase Transactions" box, enter the vendor's part number and press Return. On the next line, type a description for the item that the vendor will recognize.

    4. Select OK to save your changes. 

     

    If you have any other questions, please reach out to our tech support team for further assistance. Phone support is available to you at no additional cost since you're using Enterprise. Here's how to contact us: Contact Us. 

     

    Have a great day.

    M
    MTrotzAuthor
    November 25, 2019

    Thanks for the response. However, what I was hoping for was the ability to add the Vendor Part # (and vendor description) as a field in the Purchase Order form so that it would automatically populate as I set up the PO (in the same way that the Manufacturer # and description are populated in the standard PO form). However, it now appears clear that the Vendor part # is only available in the vendor items list and is unavailable anywhere else in the software (i.e. it's not available in forms or reports). As such it is essentially useless until that error is rectified. Why give the ability to import Vendor Part # into one part of the system only and make it unavailable anywhere else?

     

    Thanks again for your response, but this is very frustrating. It's almost as though Intuit have no idea of how  their customers use QuickBooks (and have never tried to actually use it themselves).

     

    Thanks,

     

    Michael Trotz

      AddieC
      AddieC
      November 25, 2019

      I hear you, Michael. I want to make sure all of the different customization options are explained to you in detail so that you can make the most of your QuickBooks account. I'd highly recommend reaching out to our phone support team so that you can get one-on-one advice as to the best way to reach your goals with your purchase order. I'm confident they'll be able to sort this out for you. 

      In the meantime, I've sent off your feedback to the software engineers so they're aware of what's happening when you try accessing your vendor part number elsewhere in the program. I appreciate you taking the time to explain what's been happening with that. 

      K
      ksilovich
      April 5, 2022

      Any update on fixing this.   We just spent days setting up all of our alternate venders, just to find out we cant use the vender part number on the PO.   The multiple vender list is useless if the vender doesn't know what there part number is you are ordering.   

       

      The workarounds you supplied are not acceptable.   I am better off keeping a list in excel then what we just wasted time doing in QuickBooks. 

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