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accounts-gapreno
May 25, 2022

What is best way to deal with pending invoices?

  • May 25, 2022
  • 1 reply
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When I look online at our supplier account on their website I have an up to date list of pending invoices (it shows the invoice number, invoice date and amount but no other details).  What is the best way to enter these pending bills into Quickbooks so that I match them when the bills are actually received?  Or should I just wait until the invoices are actually received as otherwise I will be manually having to enter the invoice date, invoice number and amount?  


I want to have the ability to see all invoices that I know I'm expecting to receive so I can check I have received them all at month end and don't have any surprise invoices.

    1 reply

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    GeorgiaC
    June 17, 2022

    Hi accounts-gapreno, thanks for your post - if you're not looking to make a posting transaction in QuickBooks before receiving the billing invoice from the supplier, you may wish to consider raising a purchase order. This can then be copied to bill once the invoice is received, so that you'll only then have to record making the payment. Just be sure to use the 'save and close' rather than 'save and send' option when creating the PO so that this is not sent to the supplier. 🙂

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