Getting the Most out of QuickBooks

Hello and welcome back to our last topic of this Online Security Series! Today we will be focusing on how you can go about spotting any phishing emails that come your way.   Phishing is an internet scam designed to get sensitive information, like your Social Security number, driver’s license, or credit card number. Let’s take a look at what questions you can ask yourself to stay safe in the infographic below:     That’s all! I hope you found this guide and Online Security Series helpful. If you have missed out on any of the previous entries in this system you can find them by clicking on their links: Online security tips Is it an Intuit email? Spotting support scams   For more detailed info and resources, make sure to always reference the Intuit Security page here for tips and tricks on staying safe online.

  Happy Tuesday, QuickBooks Community. I’m back with you this week with a brand new Quick Tips. Today I’m going to go over managing expenses. Specifically, we’ll discuss tracking business receipts, recording expenses, and how to forecast expenses all within QuickBooks Online. Let’s dive into it!   Quick Tip #1 Stay on top of your receipts There are several reasons why it is always good practice to keep your receipts organized. If you’re ever audited, you may need your receipts as evidence of your business purchases. Digitally capturing and storing your receipts will also help you track how much money you’ve spent, giving you a more clear picture of your expenses throughout the year. Your accountant will also thank you for not storing your receipts in a shoe box. 😉 Fortunately, QuickBooks Online makes this process a breeze. You can upload them from your computer or mobile device - After you upload your receipt or bill, QuickBooks extracts info from it and creates a t

Hello! I am back with our Online Security Series. Today I will be sharing how you can go about spotting customer support scams so you are safeguarded-especially when running your business. Keeping you safe from fraud is our priority and we want to make sure you have the knowledge and tools to avoid getting in an undesirable situation.   Let’s take a look at the infographic below to go over how you can spot these scams and what you can expect to see from Intuit!     I hope you found this guide helpful and feel more secure in your ability to spot scammers. For more detailed info and resources, make sure to check out the Intuit Security page here for tips and tricks on staying safe online.

Have you been getting suspicious emails lately and you’re not sure if they’re fake? If so, then you’re in the right place. Today I want to go over how you can go about identifying suspicious Intuit emails so you can feel safe when using one of our products.   One of the most frequently asked questions is whether receiving an email from no_reply@notifications.intuit.com is legit. Let’s take a look at the Infographic below to see what Intuit Security has to say about this topic:     I hope this guide will come in handy for you! For more detailed info and resources, make sure to check out the Intuit Security page here for tips and tricks on staying safe online.   I’ll be back next week to go over how you can identify spammers and phishers and what you can do. See you next time!  

  Hello friends! 👋 We’re back with a brand new monthly QuickBooks Community Digest. Follow along below to find out what’s been happening in the Community throughout the month, and learn more about new exciting events we have on the horizon.   Top viewed user threads Below are some of the top viewed threads in February along with helpful answers: How do you invite your accountant? How do you undo a bank reconciliation? Can you manage multiple company's books from one user account in Quickbooks Online? How do I charge customers credit card processing fee on an invoice? Integrating Stripe with QuickBooks   Upcoming events Did you know that we offer live webinars in the Community? They’re free and you can check out our events calendar at any time to see when new webinars are posted. We have a few upcoming sessions scheduled, so be sure to grab your seat: Four benefits of online financial management to help drive your growth Future-proof your business with technolog

  For more resources on some of these tips, make sure to check out the Intuit security site here. As for monitoring your credit, you can check out Credit Karma to get yourself free credit reports! You can learn how this works in this page.   I hope you found these general online security tips helpful. As always, please feel free to comment any other tips or questions you may have. We will be back next week with a more in-depth guide on top security questions concerning emails.   Until next time!  

Hello everyone and welcome to our very first QuickBooks Community Digest. Each month we’ll highlight top posts, helpful tips shared by our members, and welcome some new active members. Follow along below to find out what’s new in the Community. 😊   New post shout-outs   Below are some of the top viewed threads from last month along with helpful answers. Special shout-outs to @OdieW, @ARO_CA, and @SaraVP for coming to the Community with some insightful questions our other members also found helpful. As well as a big thank you to the members who joined the conversation and helped with a solution. Take a look below at some of our top posts last month: How do you add last year's health insurance premiums for s-corp? FUTA liabilities in credit reduction state is a QuickBooks Self Employed subscription enough to use the Intuit 1099 NEC preparation service   New members We also want to take a moment and recognize a few new members of our Community from this past mont

  Hello Community! Are you struggling to get customers to pay you on time, or are you simply trying to find ways to avoid late payments? If so, then you’re in the right place. Today I’m going to share with you some tips you can use when it comes to preventing late payments, following up with clients, and even customizing invoices! Let’s go over these to ensure that you’re set up for success!   Receiving payments Creating and sending invoices within QuickBooks Online is a great to get your customers to pay you. When using this feature, it is important to remember that every time a customer pays an invoice, you need to record that payment. This will ensure that the payment is connected to the invoice and that your books are balanced.   Pro Tip: If you use QuickBooks Payments to process customer payments, then we will handle all the accounting for you. When your customer makes a payment on the invoice, QuickBooks processes the payment and categorizes it into the cor

  Hello Community! Welcome back to another Top 5. Are you needing to delete a deposit, import your expenses, or unreconcile a monthly statement that has already been reconciled? If so, then you’re in luck because this time around, we are going over top questions on the topic of Banking. Let’s take a look!     1. Can I unreconcile a monthly statement that has already been reconciled? You can definitely unreconcile a monthly statement that has already been reconciled. Let’s take a look at how this can be done within QuickBooks Online.     Note: If you’re using QuickBooks Online Accountant, then you’ll simply use the Undo a reconciliation feature to unreconcile previous transactions without having to do so manually for each one. You can find the steps to do this in this guide.   However, if you have any other version, then you will need to manually unreconcile each transaction to undo the reconciliation. I’ll go over the step by step process of this for yo

  For more resources, make sure to check out the following articles: https://quickbooks.intuit.com/learn-support/en-us/help-article/invoicing/record-invoice-payments-quickbooks-online/L4ZadDW7F_US_en_US https://quickbooks.intuit.com/learn-support/en-us/help-article/invoicing/create-invoices-quickbooks-online/L7gSzvCld_US_en_US?uid=ldw2saighttps://quickbooks.intuit.com/learn-support/en-us/help-article/receive-payments/set-quickbooks-payments/L46wN6Pyv_US_en_US?uid=ldw1c1yt https://quickbooks.intuit.com/learn-support/en-us/help-article/invoicing/take-process-payments-quickbooks-online/L2vHwwVmh_US_en_US?uid=ldw1cj61

Hello, friends! I’m excited to share that today we’re launching a new series in the Community called Quick Tips Tuesday with QuickBooks. The series will cover a range of QuickBooks Online related topics and questions that we see come up in the Community. Today, we will be covering QuickBooks Self-Employed. If you’re a new subscriber, this article is for you. Follow along below for a list of fast and helpful tips. Quick Tip #1 Save time by connecting your bank account Every business owner has heard the phrase “time is money”, and we agree. One of QuickBooks Self-Employed’s most time-saving features is Online Banking. When you connect your accounts to your bank feed, your recent transactions download automatically. This lets you skip manual data entry, which saves you time. QuickBooks even categorizes the transactions for you. All you have to do is approve the work. It’s that easy. 🤯 Follow the steps below to connect your bank feed: Select the profile ⚙ icon and then select Bank accoun

For our customers who just came to QuickBooks Online Payroll from Intuit Online Payroll, here is how to complete your year-end filings.     W-2s Filing W-2s in QuickBooks Online Payroll is similar to what you are used to in Intuit Online Payroll. Select "Taxes" then "Payroll Tax" Scroll down to "W-2 copies A&D" You can view or submit your W-2s or make changes to your employee's box 13 selections. Once you submit your W-2, QuickBooks will email you a confirmation when the Social Security Administration (SSA) accepts or rejects your submission. Email confirmations of accepted or rejected W2s may not happen until late January, when SSA begins processing submissions. Who is responsible for delivering the W-2s to my employees? If QuickBooks is paying and filing your federal payroll taxes & forms: QuickBooks will print and mail your employee's W-2 forms. For the 2022 tax season, the W2 forms that Intuit mails out will come in two formats; either pressure-sealed (with p

As tax season approaches, no one wants to get a surprise error message when it comes to payroll. That’s why I want to go over some ways you can troubleshoot some common error messages so you can get back to running your business and paying your employees on time. Let’s go through these!     Troubleshoot Payroll Service Server Error or Payroll Connection Error When it comes to QuickBooks Desktop Payroll, there are a few errors you may receive when trying to send payroll data or direct deposit paychecks. Let’s take a look: Payroll Service Server Error. Please try again later. If this problem persists, please contact Intuit Technical Support. Payroll Connection Error.   These errors can be caused by one of the following: Invalid security certificate. Sending payroll data in multi-user mode. A network time out prevents QuickBooks Desktop from accessing the server. General internet connection issues. Internet security and personal firewall software settings. Incorrect s

  What’s Changing?For tax year 2022, you received a Form 1099-K if the gross amount of aggregate payments exceeded $20,000 and the number of such transactions exceeded 200. Beginning with tax year 2023, you will receive a Form 1099-K if the gross amount of aggregate payments is $600 or more, regardless of the number of such transactions.     For more resources on the 1099-K tax form changes, check out the links below! https://quickbooks.intuit.com/learn-support/en-us/help-article/tax-forms/intuit-1099-k-form/L2JIt4QTU_US_en_US?uid=lb6yf47f https://turbotax.intuit.com/tax-tips/irs-tax-forms/form-1099-k-decoded-for-the-self-employed/L6xHSTXwR https://turbotax.intuit.com/tax-tips/self-employment-taxes/paypal-and-venmo-taxes-what-you-need-to-know-about-p2p-platforms/L5DNjOUM1

Hello Community! We’re back with another Top 5, but this time around, we’ll be focusing on some of the most asked questions on the topic of Invoicing. If you’re wondering how to go about seeing a full history of your emailed invoices, or even how to go about applying a credit to a customer’s invoice, then this article is for you!   Let’s go ahead and walk through these together. 🙂     1. Can I see a history of my emailed invoices in QuickBooks Online? Yes you can! You can see the history of all your emailed invoices by customizing the Transaction List by Customer Report. You can follow these steps to do so:   Click Reports from the left pane. Enter report name in the search box and select Transaction List by customer report. Press the Customize. In the Report period, set the date. From the Rows/Columns section, put a check mark to the Sent box. In the Filter section, tick the Transaction Type box and select Invoice. Put also a check mark next to Sent,

QuickBooks Online Payroll and Time product news These are the latest updates from the QuickBooks Online Payroll and Time teams. The teams heard your feedback and made improvements to increase the value of your QuickBooks Online Payroll and QuickBooks Time subscriptions. Subscribe and stay up to date!Check this blog for the latest payroll product news and information. To subscribe, select "Subscribe" in the option menu (within the blue triangle). Winter 2024 payroll and time product news Summer 2023 payroll and time product news Winter 2022 payroll and time product news Fall 2022 payroll product news   Winter 2024 payroll and time product news 1099 improvements and new functionality! Based on the feedback you gave us, and due to IRS changes including the requirement to electronically file for 10 or more forms (W2 + 1099), we completed revamped the QuickBooks Online 1099 filing processing including: Streamlined process to create and file 1099s including retaining prior year ma

So we started a company, we have our necessary identification numbers and know who we’re going to make a paycheck for. Our employees understand their value better, and we know when we will pay the payroll taxes: but what about filing the payroll forms? Again this is something that the employer can choose to manage, or they can use a full-service payroll service like QuickBooks Online Payroll to do it for them.       First, let’s talk about the forms: Federal 941/944/943 forms These forms report federal income tax withholding, social security (employer + employee) and Medicare (employer + employee) and reconcile the deposits made.  If you didn’t know, employers with agricultural employees would file a 943 form. By default, a non-agricultural employer must file a 941 unless they receive written notice from the IRS that indicates they qualify for a 944. If an employer expects to have $1,000 or less, they can contact the IRS in the first quarter to indicate

Today we’ll talk about when you need to pay the payroll taxes. As an employer, there are multiple due dates that you need to keep in mind. Or you can use a full-service payroll provider like QuickBooks Online Payroll, and we’ll take care of it for you! Remember - QuickBooks Online Payroll puts you in control of who pays and files your payroll taxes and forms. Read more about it in my blog post.    Just like everyone else, our California based sample company that we’ve been using has to pay:  Federal Income Tax, Social Security & Medicare Monthly or Semiweekly Filers and $100,000 rule MonthlyPrevious month is due by the 15th of the next month SemiweeklyPaychecks made on:Saturday through Tuesday are due by the following FridayWednesday through Friday are due by the following Wednesday Over $100,000 in taxes in a single deposit periodDue by the next banking day“Regardless of whether you're a monthly schedule depositor or a semiweekly schedule depositor, if you accumu

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We have all looked at the net take-home pay on our checks, but have you ever wondered about the total company cost for each paycheck? This post will look at a simple paycheck and break down how the take-home pay is calculated. We will also review how much that paycheck cost the company.    Here’s the information for the fictitious company that we’ll be looking at: California based company The employee is paid by the number of hours worked (hourly wages) The employee contributes to a retirement plan   Here are the key parts of a paycheck:     Pay DateDrives calculations and reporting, which will be important to remember in my next blog post. Wages earnedWhat an employee is paid. Also called “Total Pay” Employee Taxes (tax withholdings)Taken out of the employees wagesHeld by Employer and paid on behalf of the employee Employee Deductions These may or may not be shown on the paycheckVoluntary & nonvoluntary; taken out before take home pay Employer TaxesA

Employers need workers to get the job done, but according to the IRS, all workers aren't the same. Some workers are employees, while others are contractors. Each type of worker is treated very distinctly and has unique form requirements. First-time employers often mix these two up, resulting in hefty fines and possibly jail time. So let's take a moment to understand the differences between an Employee vs. a Contractor.    Let's start off with a question: Who gets a paycheck - Employees, Contractors, or both? Employees Contractors Employees & Contractors, obviously!    While Contractors get paid, only employees receive a paycheck, according to the IRS. The IRS does have some helpful guides about contractors and employers that you can reference. If you're still unsure of the difference between an employee and a contractor, seek legal guidance or use the HR Advisory service available in QuickBooks Online Payroll: Elite.     General differences betw

Have you hit a snag with your bank feed in QuickBooks Online? We’re here to help. There are two ways to import your bank transactions to QuickBooks Online: file upload or bank feeds. However, this article will specifically touch on troubleshooting bank feeds, or online banking. To learn more about manually uploading your transactions, check out this article.   Step 1: Start a manual download For most banks, QuickBooks downloads the latest available transactions every night around 10 PM PT. Some may take a little longer. If downloads seem stuck, or you want the latest available transactions, do a manual download: Go to Bookkeeping, select Transactions, then Bank transactions (Take me there), or go to Bank transactions (Take me there). Select Update. This updates all your connected bank and credit card accounts. The number of transactions in each account tile will increase if QuickBooks downloads new transactions. Step 2: Check your bank or credit card's website If downloads seem

Looking for a more in-depth guide on all things Invoices? Well, you’re in the right place! Now that we’ve looked at the basics of creating Invoices, sending invoice reminders, and recording received payments in this article, let’s now take a look at some other ways to make invoices work for you.   Today we will be covering the following topics: Adding a customer’s shipping address Setting up schedule pay Manually adding service fees     Shipping Adresses   Let’s start by going over how to add a customer’s shipping address to their profile and then their invoice. This will be useful to know if your customer has multiple addresses for billing and shipping purposes. Here’s how:   1. Sign in to your QuickBooks Online account. 2. Go to Get paid & pay or Sales, then select Customers (Take me there). 3. Select the name of the customer you want to edit. 4. Select Edit. 5.Under Shipping address uncheck the Same as billing address checkbox. 6. Enter the Shipping

Assets? Liabilities? What does it all mean or where does it all fit in? I’m glad you found this article. Today, I’m going to give you a crash course on how to organize your chart of accounts in QuickBooks Online.   Reminder: While reading articles is great when you need information fast, all of us can benefit from hands on learning. Join our upcoming webinar to learn more about this topic and and a few other basic accounting tips.   You’ll learn how to: Organize your chart of accounts Sort your transactions into the right accounts Create and understand key financial statements Edit journal entries to fix errors Find and work with an accountant   Register for the Accounting 101 webinar here.   Now let’s get back to the chart of accounts! First, let’s define exactly what the chart of accounts (COA) is. Simply put, it is an index of every accounting, or ledger account in QuickBooks Online. Each account is either recording money going in, or money going out. The entr

      Are you starting out with QuickBooks Online and don’t know where to begin?   You’re in luck! Today I want to introduce you to Travis, a Tier 3 Supportability Specialist for QuickBooks Online. When it comes to getting started with a new QBO account, you may feel a bit overwhelmed and that’s ok. There are many moving pieces to consider, but that’s why Travis is here to provide you with his top 3 focus areas to prioritize when starting from scratch.       Let’s take a look at what he recommends. 💡     1. Start by connecting a bank or credit card account   In QuickBooks Online, your accounts are the foundation of everything since all of your transactions will take place inside of them. Getting any accounts you have connected first thing will allow you to properly track all of your income and expense so that when it comes to reconciling your accounts, you are not left with any missing transactions. Doing this also allows you to add