How do I apply bulk payments we are making to a supplier's account if the payments are different from the individual invoices?

You can allocate the payment across multiple bills by entering the amount you want to apply to each transaction., topher-activerec. Let's head to the  Pay bills screen to complete this task.

To start, you'll have to record the bulk payments by writing a check or creating an expense entry in QuickBooks Online (QBO). Here's how to:

1. Navigate to the New menu in the upper right of your company and choose Expense.
2. Select the supplier's name from the Payee drop-down.
3. Fill in the remaining fields.
4. Go to the Category details section and enter Accounts Payable in the Category field.
5. Type the total payments in the Amount field.
6. Click Save and close.
   
   

To enter an expense:

1. Head to the New menu and select Check.
2. Select the supplier's name from the Payee drop-down.
3. Fill in the remaining fields.
4. Navigate to the Category details section and enter Accounts Payable in the Category field.
5. Type the total payments in the Amount field.
6. Press the Save and close button.
   
   

Next, let's proceed and pay the bills by following these steps:

1. In your company, navigate to the New menu at the top and select Pay bills.
2. Click the Payment account drop-down and choose the account from the list.
3. Type the date in the Enter date field.
4. Tick the boxes for the bills you're trying to pay.
5. In the Payment column, enter the amount you paid towards each bill. 
6. Click the Save button.
   
   

To gain insights into this process and other ways to record bill payments, refer to this article: Enter bills and record bill payments in QuickBooks Online.

If you need guidance on how to apply for a supplier credit or process a refund, refer to this article for detailed instructions: Enter supplier credits and refunds.

I've got some resources that cover topics about managing supplier-related entries and reconciling entries to the correct account. Open each link for the complete details:

• Learn the difference between bills, cheques, and expenses
• Reconcile an account in QuickBooks Online

If you have additional questions regarding paying multiple bills or any other supplier transactions, don't hesitate to visit the Community. We're always available to offer the guidance you need.