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June 27, 2022
Question

How do I recorde Payment Received in Foreign Currency for a Invoice of Home Currency from a Home Currency Customer?

  • June 27, 2022
  • 1 reply
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how do I recorde Payment Received in Foreign Currency for a Invoice of Home Currency from a Home Currency Customer?

1 reply

MJoy_D
June 27, 2022

I can show you how to record a payment you've received in foreign currency for an invoice in home currency in QuickBooks Online (QBO), @Muzillu.

 

What you'll be going to do is create a Dummy Bank account in your home currency. Then, pay the invoice and assign the Dummy Bank account in the Deposit To field. Once done, transfer the funds from the Dummy Bank account to your business in that currency.

 

Follow the steps below on how to create that dummy bank account:

 

  1. Go to the Gear icon and select Chart of Accounts
  2. Click the New button.
  3. Under the Account Type column, choose Cash and cash equivalent. Under the Detail Type column, select Cash on hand. Lastly, in the Name column, type in Dummy Bank.
  4. Don't forget to set the right home currency under the Currency column.

 

This article tells you more about setting up and adding accounts to your chart of accounts: Add an account to your chart of accounts in QuickBooks Online.

 

Now, process a receive payment and use that dummy bank account in the Deposit To field:

 

  1. Go to the + New button and select Receive payment.
  2. Set the customer name and the payment method.
  3. From the Deposit To dropdown, select the account you put the payment into. 
  4. In the Outstanding Transactions section, select the checkbox for the invoice you're recording the payment for.
  5. Click on Save and close once you're done.

 

Refer to this article for more information about recording payment for a single and partial payment for an invoice: Record invoice payments in QuickBooks Online.

 

To transfer the funds from the Dummy Bank account to your business in that currency:

 

  1. Go back to the + New button and select Transfer.
  2. Under the Transfer Funds From column, select the Dummy Bank.
  3. In the Transfer Funds To, select the bank account of that currency. 
  4. Provide all the necessary information.

 

Here's detailed guidance on how to create that dummy bank account, receive payment and transfer the funds in QuickBooks Online: Receiving and making payment for a foreign invoice/ bill with a foreign currency.

 

From here, you can generate the  Customer Balance Summary report to see the remaining balance for the customer. To know more on how to run and customise this report from the Reports menu, check out this article: Run reports in QuickBooks Online

 

Let me know in the Reply section below if you need further help to record your customer payments. Have a great rest of the day!