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samueljkunkel-gm
September 10, 2022
Question

How to balance invoice after fee withheld

  • September 10, 2022
  • 1 reply
  • 0 views

I recently had a $25 fee taken out of an online payment from a client, due to an error in setting up my bank account payment info. So when the payment finally came through it was $25 less than the invoice amount due to the fee. How can I balance this invoice without a payment in the corresponding amount? Thanks. 

1 reply

C
Charies_M
September 10, 2022

It's my pleasure to address your concern, samueljkunkel-gm.

 

Based on your scenario, you can manually add funds to deposits in the bottom section of the Bank Deposit screen. You need to enter the $25 fee as negative to correct the balance.

 

Here's how:

 

  1. Go to the + New menu.
  2. Select Bank Deposit.
  3. Enter a negative amount 100 to the Add funds to this deposit section.
  4. Review the information and click Save and close.

More information about making bank deposits can be found in this article: Record and make bank deposits in QuickBooks Online.

 

You'll want to run Deposit Detail and customize the filter transaction type. Let me show you how:  

 

  1. Go to Reports, and click the search bar.
  2. Click Customize.
  3. Under Filter, drop-down menu from Transaction Type and search Deposit.
  4. Tap Run report.

If you already have the transaction on your banking page, you can just match with the one in QuickBooks.

 

Feel free to check out this article for more information about matching downloaded transactions in QBO: How to add and match downloaded banking transactions.

 

You might also want to visit our QuickBooks Online learning guides for tutorials and webinars about the product.

You know where to go if you have other questions or need further assistance with bank deposits, please let me know. Keep safe and have a nice day.

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