Pay vat on cash receipts basis. bank is linked to qb, receive pmts but inv not raised until later. want to post to acc receivable n not sales to show neg debtor. ?

It's great seeing you here, Ruairi. Let me ensure you'll get the help you need.

When receiving bank payments from your customers, let's categorize these transactions as an Account Receivable (A/R) account. Then, link them to an invoice to record and receive these payment deposits.

Let us categorize the payment deposits to an A/R account. To guide you with the steps, here's how:

1. Go to Banking from the left menu bar. 
2. From the Banking sections, find and click on the payment transaction. Then, click Categorize.
3. Under the Category dropdown, enter Account Receivable.
4. Enter the Vendor/Customer name and the Class type.
5. Once done, click Add.

We can now create an invoice to link the deposited payment. To do that:

1. Go to the +New icon and select Invoice.
2. Enter the Customer's name, Product/Service, amount, and other necessary details.
3. Once everything looks good, select Save and close.

Once ready, you can create a Receive payment transaction to record the payment received. Here's how:

1. Go to the +New icon and select Receive payment.
2. Enter the Customer's name.
3. Choose the specific Invoice.
4. Under the Credits section, select the corresponding Deposit created.
5. Amount Received on the upper-right corner of your screen must result in a $0.00 amount.
6. Once done, select Save and close.

If you're referring to something else, feel free to reach back again.

Moreover, you can check out this article to guide you in viewing your sales transactions and running reports:

• View sales transactions in QuickBooks Online.
• Run reports in QuickBooks Online.

You're always welcome to reply in this forum if you have additional questions about managing payments. We'll willingly help you at any time. Have a good one!