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GeorgeK1981
February 3, 2024
Solved

How to record a debit card transaction?

  • February 3, 2024
  • 2 replies
  • 0 views
What are all the steps required to process a debit card transaction?
Best answer by DebSheenD

Thank you for posting here in the Community, @GeorgeK1981.

 
I'm here to help you record a debit card transaction by creating cheque


Here's how:

 

  1. Select + New.
  2. Select Cheque.
  3. Choose the Payee from the dropdown ▼.
  4. From the Bank account dropdown ▼, select the account the cheque withdraws money from.
  5. Complete the cheque fields you need.
  6. Select the Print option.
  7. Select Save and close to close the cheque window. Or Save and new if you need to create another cheque. Note: If you choose a save option, this adds the cheque to your bank register.

 

You can check this article for more details about creating cheques: Create and record cheques in QuickBooks Online.

 

Additionally, you can also check some information Learn the difference between bills, cheques, and expenses in QuickBooks Online. It provides helpful tips about how to handle bills to be paid later.

 

You can always get back to me by clicking the Reply button below if you need additional assistance recording debit card transactions in QuickBooks Online. Have a great day.

2 replies

D
DebSheenDAnswer
February 3, 2024

Thank you for posting here in the Community, @GeorgeK1981.

 
I'm here to help you record a debit card transaction by creating cheque


Here's how:

 

  1. Select + New.
  2. Select Cheque.
  3. Choose the Payee from the dropdown ▼.
  4. From the Bank account dropdown ▼, select the account the cheque withdraws money from.
  5. Complete the cheque fields you need.
  6. Select the Print option.
  7. Select Save and close to close the cheque window. Or Save and new if you need to create another cheque. Note: If you choose a save option, this adds the cheque to your bank register.

 

You can check this article for more details about creating cheques: Create and record cheques in QuickBooks Online.

 

Additionally, you can also check some information Learn the difference between bills, cheques, and expenses in QuickBooks Online. It provides helpful tips about how to handle bills to be paid later.

 

You can always get back to me by clicking the Reply button below if you need additional assistance recording debit card transactions in QuickBooks Online. Have a great day.

G
GeorgeK1981Author
February 3, 2024

Hi there, 

 

Thank you for the clarification!

S
SarahannC
February 3, 2024

You're always welcome, GeorgeK1981.

Glad to hear that my colleague was able to help you in no time. Please know that you can post your concern here anytime. 

We're always here to help. Bye for now, and have a good one!

R
ReymondO
February 3, 2024

Thanks for getting back to the thread, @GeorgeK1981.

 

I'd be glad to share further insights about recording your debit card transaction in QuickBooks Online. 

 

You can use a cheque or expense to record a transaction if the services or items are paid on the spot. 

 

On the other hand, if your transactions are to be paid later, then you can enter them as bills and pay them using the Bill payment feature. Please note that bill payments can only be use to mark your open bills as paid. If you record your transaction using the Expense feature, they will be considered as paid.

 

Here are things you need to know if you need to record this as a bill:

 

  • Record a bill for any services or items received that you will pay for later - whether or not there is an actual bill received from the supplier.
  • Enter bills from suppliers to accurately report your Accounts Payable, especially if you run your reports on an accrual basis.
  • If tracking Supplier balances, entering bills is essential for knowing how much you owe your suppliers.

 

If you need further help in recording your debit card transactions, I'd suggest getting in touch with your accountant. They can provide you with the right guidance in making sure your books are accurate. 

 

For additional reference, you can check out this article: How to handle bills to be paid later and bills to be paid immediately using bills, cheques, or expenses.

 

If you have further queries about recording your debit card transactions or other expenses, just add them to the thread. I'd be glad to help you out. Have a good one.

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