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petnets
June 29, 2019
Question

I want to be able to enter a quantity into line items on a bill but can't work out how to do this. Anyone able to help?

  • June 29, 2019
  • 9 replies
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    9 replies

    Rasa-LilaM
    June 29, 2019

    It’s great to see you in the Online Community, petnets.


    Let’s configure the Expenses settings so you can enter a quantity into line items on a bill.


    The steps to turn on the feature can be done easily. Here’s how:

     

    1. In the upper right hand, go to the Gear icon and choose Account and Settings.
    2. Select the Expenses menu on the left panel and click on the Pencil icon for Bills and expenses to update the setup.
    3. Mark the box for Show Items table on expense and purchase forms.
    4. Click on Save and Done to apply the changes.

     


    For additional information on how to update the information on the Account and Settings page, check out these articles:

     


    After completing the process, you’ll now see the Qty column in the Item details section.


    If there’s anything else I can help you with, leave me a comment below. I’m here to assist further.

     

    tigerlilys
    January 26, 2020

    I tried the above method it did not work for me I even upgraded my account.  Do I need to do something else too?

    JoesemM
    JoesemM
    January 27, 2020

    Hello there, @tigerlilys.

     

    Let me guide you about adding a quantity into lines on a bill in QuickBooks.

     

    As mentioned by my colleague above, you can see the quantity column when you create an invoice. However, if you're referring to enter a quantity into lines on a bill, it isn't available in QuickBooks Essentials. This feature is only available in QuickBooks Plus and Advanced if you want to Track Inventory.

     

    You can visit our site for more information about our product:https://quickbooks.intuit.com/au/pricing/.

     

    I'll add our Help Articles for your "How do I" questions in the future.

     

    Let me know if you need further assistance. I'll be happy to lend a hand. Take care.

    vpcontroller
    vpcontroller
    June 29, 2019

    @petnets

     

    If you're referring to the Category details tab on Bill form in QBO, you can't add Quantity column like on some other accounting programs.

     

    If you're tracking Inventory and have Plus plan, then in QBO they have Item details tab to enter Quantity for inventory items.

     

    Gold Property Maintenance
    October 31, 2019

    So you have to upgrade to Quickbooks essentials to get this feature >? I think that should be standard option to have quantities on your invoices and expenses... or at least in  Simple Start... It should be as simple...
    Thanks.

    ShiellaGraceA
    October 31, 2019

     

    Hi Gold Property Maintenance,

     

    The quantity column is available when you create an invoice. However, the option to have it viewed in your expense transaction depends on your QuickBooks version. This option isn't available in QuickBooks Simple Start.

     

    You can visit our site for more information about our product: https://quickbooks.intuit.com/au/pricing/.

     

    We also have some help articles available for your future tasks. Please check our site: Income and expenses for QuickBooks Online.

     

    Please leave a reply anytime if you need help with anything else.

    user57
    May 23, 2023

    I have the same concern. It would be great to have this feature available even for the basic plans. It's crazy how you're not able to enter the QTY and Price column so the Amount will be automatically computed.

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