Advance payment to Vendors

Hi, 1710.

Allow me to chime in and share some information on how you can record an advance payment to your vendors in QuickBooks Online (QBO).

You can create an expense account to record an advanced payment. Ensure to have an acceptable file type of your PI attachment so you can attach it to your expense transaction.

To record an advanced payment:

1. Go to +New, then choose Expense.
2. Fill out the payee information. 
3. Under the Category column, select Account: Accounts Payable (A/P), then enter the description and the amount.
4. Tap Save and close.

After that, scroll down towards the bottom of the page then click the Attachments icon. A window will open, find the location of your PI attachment then hit Open to attach it to your transaction.

In addition, you can run the Transaction List by Vendor report to see all transactions grouped by vendor: how to customize a report in QuickBooks Online.

Keep me posted if you still have questions or concerns with vendor transactions. I'll be around to help. Take care and have a good one.