Skip to main content
B
billing103
March 10, 2025
Question

Does anyone know how do handle this? Batch "deposits" that need to be split are recorded as an "expense" in QBO and not able to be split between more than one payor

  • March 10, 2025
  • 1 reply
  • 0 views
This only happens when the batch deposit is net negative. Deposits are from multiple clients but the amounts paid can't be applied to their individual accounts if the net payment is negative (because QBO records the entire transaction as an expense when the net amount is less than $0)

    1 reply

    K
    Kurt_M
    March 10, 2025

    I appreciate you taking your time to inform us of your current bank transaction situation, @billing103.

     

    Before anything else, I want to ensure we're on the same page. Are you trying to split the deposit transaction from the Banking page? Or are these deposits are manually recorded in your QuickBooks Online? 

    In QBO, a way to get around a negative deposit from multiple payor would be to enter a journal entry. By doing so, you can move the funds from different payor to your preferred account. Also, please know that a negative sign beside the amount of a deposit will be based on the category type or the posting account where they're deposited. 

    If you're referring to something else, please let me know below so I can get back and provide the correct troubleshooting to your inquiry.

    On the other hand, please see this article to help you manage your deposits before moving them out to your rea-life bank account: Deposit payments into the Undeposited Funds account in QuickBooks Online.

    In the Community space, you can comment below if you have other inquiries related to the program. Also, I'm always around to help you handle bank transactions in the program. Stay safe.

    Terms & ConditionsAccessibility statement