Does anyone know if it is possible to build a workflow so bills can be approved by multiple people?

Allowing multiple users to approve your bills ensures security and accuracy. I'm here to share details about this.

The Advanced version of QuickBooks Online offers a Bill approval workflow feature. This functionality allows you to set up approval for invoices, bills, and purchase orders. It'll also allow you to add multiple approvers in one workflow.

However, we're unable to add another set of users to approve the bills once the first approvers completed the tasks.

To utilize this feature, I suggest following these steps:

1. Go to Workflow automation.
2. Select + Custom workflow.
3. On the What would you like to automate in QuickBooks?, select Bill and Approval. Then, Next.
4. Add a name to your workflow.
5. Set the conditions and approvers of the workflow.
6. Once done, hit Save and turn on.

For more details about the process, please see this article (this is for the US Advanced version but works with International versions): Set up and use bill approval workflows in QuickBooks Online.

If you aren't subscribed to Advanced, I suggest upgrading this plan.

Alternatively, you can consider looking for a third-party application that you can integrate with the program. Visit our QuickBooks Apps Store to find the right program for you.

I recognize how this ability to add multiple people as approvers would be beneficial to your business. I encourage submitting feedback to our Product Development Team. They're constantly introducing updates and improvements to cater to the diverse business needs of all users.

1. Go to the Gear icon and select Feedback.
2. Type in your suggestions about adding e-signature in the web version.
3. Then, submit your request.

I'm always ready to help if you still have other questions about creating bills and other vendor transactions. You can reply to this thread or start a new one to let me know.