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nybf
May 4, 2022
Question

Paid wrong supplier by mistake, now they have reimbursed me. How/where do I record this?

  • May 4, 2022
  • 1 reply
  • 0 views

I paid 2 invoices to wrong supplier by mistake (names are very similar).

The supplier has then reimbursed me by way of bank transfer for the total amount of the two payments.

In my bank feed I now have 2 outgoing payments with no invoice to match with, and one reimbursement.

How do I record/reconcile these?

1 reply

I
IntuitSheila
May 4, 2022

Hello nybf,

 

You can allocate the two payments from the Banking page to the Accounts Payable account, and for the reimbursement create a bank deposit and then allocate it to the Accounts Receivable account and match them to the bank transaction. Here's how:

 

  1. From the Banking tab, click on the bank account where the payments are downloaded.
  2. Click on the transaction, and allocate It to the Accounts Payable account.

To record a bank deposit for the reimbursement:

 

1. Click on the +New button.

2. Click on Bank Deposit.

3. In the Add funds to this deposit section, enter the details in the following fields:
 

  • Received from: Select or enter the supplier name.
  • Account: Select the Creditors (Accounts Payable)
  • Amount: Enter the cheque amount.
  • Press Save and close.

Then, go back to the banking page and match it to the reimbursement.

 

Also, you can check this article to learn more about how to Handle supplier credits and refunds in QuickBooks Online.

 

You can drop a comment below if you need more help with QuickBooks Online. I'll be here to help you. 

 

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