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H
High Garrett Properties Ltd 11
April 23, 2025
Question

Employee Expenses

  • April 23, 2025
  • 1 reply
  • 0 views

Good Morning All,  

 

Sorry if i have posted this twice i cannot find my original message.

 

We have moved from Sage one payroll to QB payroll.  In sage we paid a regular monthly expenses to a employee and the payment amount was displayed now in QB payroll it has been added but the payment amount should be £1500 not £1000 (example) is there something that i am doing wrong as  I would of expected the payment amount to be the correct figure 

 

New to the program so sorry about the question.

 

Thanks 

 

Richard 

1 reply

R
RheaMaeH
April 23, 2025

Thank you for always getting back to the Community, Richard. I appreciate your patience and understanding that transitioning to a new payroll system can bring initial challenges, especially when setting employee expenses.

 

I noticed you posted a similar question earlier, and one of my colleagues has provided an efficient solution to your issue. Let me share this link so you can follow the recommended troubleshooting steps: https://quickbooks.intuit.com/learn-support/en-uk/employees-and-payroll/re-employees-expenses/01/1546881#M12778.

 

For further insight into managing your payroll efficiently, I recommend checking out this article on how to access and generate various payroll reports: Run payroll reports in QuickBooks Online Advanced Payroll. 

 

Don't hesitate to ask for help if you have questions about adding expenses to your employees' paychecks or creating related transactions in the program. The Community is here to assist you with any other concerns.

H
High Garrett Properties Ltd 11Author
April 29, 2025

Hello 

 

I cant seem to be able to find the solution you are saying in payroll advanced, unless I am missing something.  Can you point me further. 


Thannks.

 

Richard.

R
RhoiceW
April 29, 2025

Thank you for following the provided steps, Garrett. You can also include additional payments when adding expenses to your employees' pay. I'd be glad to provide you with the complete steps below.

 

You can add a reimbursement pay to your employee's payroll to include them in your QuickBooks Online (QBO) Payroll account.

 

Here's how:

 

  1. On the payroll page, go to Employees.
  2. Locate and select an employee you want to add.
  3. Click the dropdown button on the Action button.
  4. Select Additional pay.
  5. On the Expense reimbursement section, click Add.
  6. Add the amount (£500).
  7. Once done, click Save.

 

For more information, refer to this article on setting up a pay schedule in QBO Advanced Payroll.

 

After processing payroll, you can run a payroll report to gain insights into your business's financial status and your employees' payments.

 

Feel free to post any further questions if you need assistance managing your payroll in QBO. The Community is here to help.

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