Hi wonder if you could help me. I have a number of on line accounts where they do not give me a physical receipt how do I link the account to quick books to prove proof.

Welcome to the Community, Propertmaintenance. There are a few ways we can link these accounts to QuickBooks to properly document the transactions for proof and bookkeeping purposes. I'd be happy to work with you on this. 

Solution 1: If your online accounts are with financial institutions (banks, credit cards, etc.), you can connect these accounts directly to QuickBooks:

1. Navigate to the Transactions section and click on Bank transactions.
2. Select Connect account.
   • If you have an existing account linked, choose Link account to add a new one.
3. Choose your bank from the list and click Let’s go.
4. Review and accept the terms and conditions by clicking Accept.
5. Click Sign in and enter your online banking credentials. Follow the on-screen instructions to complete the connection. Your bank might have additional security steps, and the process may take a few minutes.
6. Choose the account you wish to link with QuickBooks, such as savings, checking, or credit card. Make sure to select an account type that aligns with your chart of accounts.

This ensures accurate recording of transactions, saving time and reducing manual entry errors. This real-time integration supports efficient cash flow monitoring and informed financial decisions.

Solution 2: If a direct connection isn’t possible, you can download transactions from your online accounts in CSV format and import them into QuickBooks:

1. First, download the transaction statement from your online account in CSV format. Ensure the file follows the correct format; QuickBooks only supports CSV files with either a 3-column or 4-column structure. The 3-column format includes Date, Description, and Amount while the 4-column format adds Credit and Debit columns.
2. Go to the Transactions section and select Bank transactions.
3. Select the Link account ▼ dropdown, then select Upload from file.
   Note: If your account is not connected yet to online banking, select Upload transactions.
4. Select Drag and drop or select files and select the file you downloaded from your bank. Then, select Continue.
5. In the QuickBooks Account ▼ dropdown, select the account you want to upload the transactions into. Then, select Continue.
6. Follow the onscreen steps to match the columns on the file with the correct fields in QuickBooks. Then select Continue.
7. Select the transactions you would like to import. Then select Continue.
8. Select Yes to confirm. Select Done once everything is good.

Once the transactions are imported, you’ll need to match and categorise them to keep your financial records organized. This approach to managing transactions ensures detailed and organized bookkeeping and ensures credible auditing.

Furthermore, feel free to check out this article on how to generate financial reports. It will walk you through the process of creating essential financial reports like profit and loss statements, balance sheets, and cash flow statements for future reference.

The Community aims to provide clarity while ensuring we get around your challenges together. Please know that this thread will continue to remain active in providing solutions for further queries. Just one click on the reply button and I'll be with you in a heartbeat.