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April 15, 2020
Question

I’ve just accepted a payment from my business account and it’s showing up in sales as a minus? Why is that?

  • April 15, 2020
  • 1 reply
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1 reply

April 15, 2020

It can be an overpayment, info925. 

 

Before we sort things out, I'd like to clarify what's the status of the payment an in the customer's Transaction List page, does it show negative in the Total column. This way, we can  modify it or we'll apply the overpayment as credit to the customer. 

 

Let me show you how to review the payment to get started. 

  1. Go to the Sales menu and select Customers
  2. Select the customer who had the payment and then click Transaction List
  3. From the list, look for a Payment that has a Partial status with a negative amount. 
  4. Open it and let's see what invoice was paid and the amount received

If there are no invoices linked to the payment it'll show as unapplied or as an existing credit to your customer. When we try to create and invoice or pay an existing one, a Credits section will show in the Receive Payment page. You can apply it to zero out the customer's balance as well as the credits. 

 

For more details in receiving customer payments, you can check out this article: Record invoice payments in QuickBooks Online.

 

I'm here if you have further questions. Take care!