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jg17
October 5, 2019
Question

Quickbooks Pro 2019 - Adding Bill issue!!

  • October 5, 2019
  • 1 reply
  • 0 views

Hi!

 

I'm new to quickbooks, I have a problem here and hope someone can resolve/explain.

 

 

Everytime I add a bill on QB, It adds it, but then adds the bill amount ontop of my account balance

 

 

An Example

 

 

My Account balance is 

 

 

£500

 

I add a bill for something for, lets says £15

 

 

it will then in my account balance says £515,

 

shouldn't the balance say the same £500, until you pay the bill, and when you pay the bill it goes down??

1 reply

J
JamesDuanT
October 5, 2019

Hello jg17,

 

It is possible that the account you enter under the Expenses tab is your bank account. Hence, it increases your bank balance when creating a bill. And it decreases upon paying the bill using the same bank.

 

Make sure you enter the correct affected accounts under the Expenses tab.

  1. Open the bill and go to the Expenses tab.
  2. Select the correct expense account in the ACCOUNT column.
  3. Enter the necessary details and click Save & Close.

Feel free to browse this link to know more about the Accounts Payable (A/P) workflow in QuickBooks Desktop.

 

If you need more help with this, please let me know. I'll be around!

J
jg17Author
October 5, 2019

Hi,

 

It dosn't appear to change it,

 

 

Why would it increase the bank balance when creating a bill? when the bill is an expense??? so surely it should stay the same amount, as it very confusing!

 

if I got £500, and I make a bill for £15

 

 

so How would I see the actual account balance, without seeing the temp income on the bill???

 

Surely it should display £500 in my list, and then when I press pay it deducts it.

 

 

I tried the below.

 

It is possible that the account you enter under the Expenses tab is your bank account. Hence, it increases your bank balance when creating a bill. And it decreases upon paying the bill using the same bank.

J
JamesDuanT
October 5, 2019

Thanks for getting back, jg17.

 

Yes, creating and paying the bill should reduce your bank balance.

 

If you're not using the Expenses tab when creating the bill, are you perhaps using Items? If so, this might be reason why your bank balance increases. 

 

Lets review how this item is set up. Here's how:

  1. Open the bill and take note of the item.
  2. Close the bill.
  3. Click Lists at the top menu and select Item List.
  4. Double-click the item to edit it.
  5. In the the Edit Item window, make sure you select an expense account in the Account field.
  6. Click OK.

Then, let's create a dummy bill and pay it. This should reduce the bank balance after paying it.

 

If the same thing happens, we can check if your company file is damaged. We can do the Verify and Rebuild process. This will identify and fix data issues within your company.

 

Let me know how this goes.

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