Skip to main content
H
HAM9000_8
June 27, 2020
Question

Time Billing

  • June 27, 2020
  • 2 replies
  • 0 views

After entering Time in QBO and preparing an invoice I am curious, how does QBO know that the Product/Service associated with the Time being billed is "General services:Hours"? How does QBO do the linking? Can we create and associate a different Service to the Time being billed on invoice? How do we do that?

2 replies

AlcaeusF
AlcaeusF
June 27, 2020

Welcome aboard to the Community, @HAM9000_8.

 

I can provide clarification about entering time in QuickBooks Online.

 

The product or service that will reflect on the invoice will depend on the information entered from your time activity. Make sure to enable the Billable option if you want to bill them to your customer.

 

Here's how:

 

  1. Click the + New option and select Single time activity or Weekly timesheet.
  2. Select the drop-down arrow next to Service, then select the item you want to show to the invoice.
  3. Put a checkmark on the box beside Billable (/hr). 
  4. Enter the necessary information.
  5. Press Save and close. 
  6. Go to the customer's transaction list, then press Create invoice. 
  7. It will bring over the product or service you selected when creating the Billable time.

 

I've also included some articles in case you need some ideas about adding time activity, as well as entering them by job:

 

Please know that I'm just a post away if you have any other questions. Have a great day ahead. 

H
HAM9000_8Author
June 28, 2020

@AlcaeusF  When the service description is left blank on Timesheet window, on the invoice window under Product/Service field it automatically appears as "General services:Hours" . I want to understand how QBO draws this link when billing despite leaving the service field blank on Timesheet.

J
JonpriL
June 28, 2020

Hello @HAM9000_8,

 

A default item called Hours is automatically associated with your billable invoice once you created with from a time activity, even if the service item is blank. You'll want to check the following articles included above for reference.

 

Lastly, here are articles you can read for ideas to help manage your sales transactions: Manage Customers and Income for QuickBooks Online.

 

Keep me posted in the comments if you have any other questions. I'll be here to help.

A
accountant41
January 28, 2022

I would also like to know how the product/service is associated with billable time entries.  For me when I add billable time to an invoice the Product is Sales.   

M
MirriamM
January 28, 2022

Hello there, @accountant41.

 

When entering billable time, the Product and services item that you can enter are only Services items on the Service field. Then, the posting account of the items shown on QuickBooks reports gets its data from the Product and Services page. Thus, whatever the accounts are assigned for each item will determine the amounts you see on financial reports. 

 

To know more how entering billable time works in QuickBooks Online, see this article: 

 

If additional questions arise, you can always drop a comment below. I'll be right here to answer it for you. Have a nice day.

A
accountant41
January 28, 2022

Under Accounts and Settings -> Time -> Timesheet ... Show Service Field needs to be set to "on".  Otherwise the "Service" defaults to "Sales".  At least for me.  

 

Is there a way to change that default?

Terms & ConditionsAccessibility statement