Why do we have a double up in our wages expenses in our Profit and Loss statements with the inclusion of journal entries as well as the actual online banking withdrawal?

Hi woottsie-yahoo-c,

The payroll journals are automatically exported to QuickBooks Online after you've finalised a pay run. When a payroll payment is downloaded in QuickBooks Online, you'll have to make sure you allocate the payment to the Payroll Clearing account to avoid double figures in your Profit & Loss report.

You may have to undo the added payrments to be able to categorise them correctly. Here's how to undo added transactions:

1. Click on the Transactions or Banking tab.
2. Click on the bank account, and click on Categorised.
3. Locate the payroll payment, and click on Undo.
4. The transaction will move back to For review tab and available to be categoised once more.

Here's how to categorise payroll payments:

1. Go to Transactions or Banking tab, then select Bank transactions.
2. Click on the bank account you use for paying employees, then find the transaction.
3. From the Transaction type dropdown, select Expense.
4. From the Category dropdown, select the payroll account, for example, Payroll Clearing.
5. From the GST dropdown, select an appropriate tax code, For example, Out of Scope.
6. Click on Confirm.

After adding the payroll payment, you can run the Profit & Loss report once more to view the figures.

You can also refer to this link to learn more about: Matching payroll payments in QuickBooks Online.

Feel free to post your concerns in the Community or click the Reply button for follow-up questions. We'll be happy to help. Have a good day!