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S
swilsey
September 25, 2023
Question

Apply a deposit from balance sheet account to a bill

  • September 25, 2023
  • 1 reply
  • 0 views

Please help. We paid a $5000 deposit to a hotel last year and entered it as a prepaid expense on the balance sheet. 

This year after the event, the hotel applied it to the bill.

How do I apply the $5k to the invoice so it moves from the prepaid account #1950 to the invoiced bill.

Thanks,

Shelly

1 reply

A
Alex M
September 25, 2023

Hi there swilsey, 

 

It's important that all your transactions are entered correctly for your books to be well balanced. QuickBooks Desktop is a great tool able to help you keep track of sales and expenses so you know the profit of your business. I can point you in the right direction for assistance with entering prepaid expenses.

 

In order to know the process of entering a prepaid expense, and then applying the prepayment in the future, I recommend checking out the steps in this article. For further assistance with applying this amount to a bill, I recommend reaching out to the QuickBooks Desktop support team outside of the Community. They'll be able to view your transactions in your account with you in a secure setting in order to assist you in making sure that the transactions are entered correctly. You can reach them using the options provided in the QuickBooks Desktop software support policies.

 

If you have any other questions, feel free to reach out here.

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