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C
CEPAdmin
July 2, 2021
Question

Bill payment with personal funds

  • July 2, 2021
  • 1 reply
  • 0 views

Hello,

 

I have read many post on this subject but none has cleared this up for me yet.

 

I'm a volunteer treasurer at our church. We are a small church. We do not have any credit cards. So from time to time I or other volunteers pay bills with our personal credit card and then get reimbursed by the church. How do I record this in Quickbooks Desktop 2021 (non-profit) ?

 

I have read about creating a credit card account and pay the bill with that and then write a check to the volunteer with that credit card account to balance out or create a liability account or use an equity account...

We are not owners.

 

I'm a bit confused on which way to go or how to actually do it. Can you explain me how to do this in QB ?

 

I'm aware that this is not a recommended practice but for now it is what it is. I'm working real hard to get a credit card for the church and start paying things with that instead...

 

Thanks for your help !

1 reply

J
JamesM4
July 2, 2021

Hello CEPAdmin,

 

Making sure you're recording your transactions the right way is a good exercise for preventing errors in your books. I'd be happy to steer you in the right direction so you can focus on doing the things you enjoy. 

 

To ensure accuracy in your books, I recommend contacting an accounting professional to get more info on recording the expense transaction. Doing this will help prevent any future discrepancies in your books. You can also reach out to accounting professionals on our site using this link here.

 

I'll also leave this question here so other accounting professional members can chime in. Let me know if you have other questions. I'm here to help.

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