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CallieRose
November 15, 2022
Question

Categorizing two cheques to match one payroll

  • November 15, 2022
  • 1 reply
  • 0 views

Our employee wanted an advance on her pay.  On the Monday, we gave her a cheque for $350.  When payroll was done for the Friday, we just did it like normal, but then wrote the cheque for $350 less (being $287.45) for a total of $637.45.  I tried to combine the two cheques to match the one paycheque, but cannot find a way.  A post from 2020 says it's not possible, but surely it is now because it seems to be more common than I thought.  

1 reply

Jen_D
Jen_D
November 15, 2022

Glad to have you here, @CallieRose.

 

Before anything else, may I know if the 2 transactions appeared separately in the bank statement or is it the bulk amount of $637.45? I'm asking this because we have to ensure that your bank statement matches the transactions in QuickBooks Online.

 

If these entries were cleared separately in the bank statement for $350 and $287.45, you have to match the entries individually. If you see a bulk entry and you want to match it to the 2 transactions in QuickBooks, you'll have to do a different method since this can't be done.

 

For this, you will need to exclude the bank feed transaction and manually clear the transaction in your register instead. Here's how:

 

  1. Click the Gear icon.
  2. Tap Chart of Accounts.
  3. Find the account you want to review.
  4. From the Action column, click Account history.
  5. Locate the entries from the list
  6. Click the field multiple times until it shows a code C (Cleared).
  7. Once done press Save.

 

I want to make sure this is resolved and I'll be right here if you need further help with categorizing your transactions. Message or mention me anytime. Have a lovely day!

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