Client enters a new cheque, assigns the cheque number, but then old cheque numbers are renumbered. How to prevent this?

Hi there,

It's vital you're able to work with accurate cheque numbers in order to avoid confusion in your books. QuickBooks is a powerful program that helps you streamline your work and I'll be happy to help you navigate it so you can reap the amazing benefits offered in QuickBooks. 

Based on what you've described, it's important to note that QuickBooks automatically places transaction numbers on your transactions. This can be prevented by utilizing the Custom Transaction number feature in QuickBooks. The option allows you to assign one cheque number and the rest of the sequence follows in order.

You can enable/disable the feature in the Account and Settings page. Here’s how:

1.    Go to the Gear icon and select Account and Settings.
2.    Choose Sales in the left navigation pane.
3.    Pick the pencil icon in the Sales form content section.
4.    Check the box next to Custom transaction numbers.
5.    Hit Save and then Done.

For more details, refer to this article: How to change the invoice number on sales forms and other transactions.

Now, you can create a cheque and manually enter the transaction number. Here’s how:

1.    Click on the Plus (+) icon and select Cheque.
2.    Choose a payee.
3.    Enter the number in the Cheque no. field.
4.    In the Account details section, fill in the necessary fields.
5.    Once done, click on Save and close.

Give these steps a try and if you need anything else, don't hesitate to reach back to me in the comments below. I'm here to help you achieve your QuickBooks goals.