company card for personal use

Hi jay75,

QuickBooks Desktop is equipped with everything you need for accurate bookkeeping. While it isn't advisable to mix personal and business funds, I know there are situations where it can happen. I'll be happy to point you in the right direction with this.

The first step is to record the business expense you paid for with personal funds.

1. Open your QuickBooks.
2. Go to the Company menu.
3. Click on Make General Journal Entries.
4. (Optional) In the Make General Journal Entries window, change the Date field.
5. The Entry No. should automatically populate. If not, type a number for your journal entries. QuickBooks Desktop will automatically number subsequent journal entries.
6. On the first line, specify the appropriate expense Account for the purchase.
7. Enter the amount of the purchase in the Debit column.
8. (Optional) Enter a customer Name to associate the expense with a customer.
9. On the second line, in the Account column, enter the Owner's equity or Partner equity ( if the account isn't listed, create the account).
10. In the Credit column, enter the amount of the purchase.
11. (Optional) In the Memo field, add Reimbursable to help you identify the transaction later.
12. Select Save and close.

Once done, you can now record the reimbursement as a cheque/expense. Here's how.

1. Click on Banking at the top menu bar.
2. Select Write Checks.
3. Fill in the necessary information and select the Bank/Credit account you are reimbursing from (you can also use petty cash).
4. Select Partner's Equity or Owner's Equity under the Account column.
5. Enter the amount of the reimbursement.
6. Select Save and close.

I'd also recommend getting in touch with a professional accountant to make sure that everything's properly aligned in your books for your business needs. If you don't have an account, you can easily connect with one around your area on our Find-a-ProAdvisor website

I hope this helps! Have a great day.