entering staff uniforms

Hi Beverly475,

Welcome to Community!  Recording your staff uniforms accurately in QuickBooks Desktop, will ensure a positive outcome in all areas of your books.  I would be glad to assist!

Although you've already created the invoice for your staff uniforms, I want to ensure you're on the right track with your work.  For this reason, I will begin with entering the bill.  However, you can skip the steps provided, for entering the bill and proceed with recording the payment. 

Here's how  to enter the bill; 

1. From the Suppliers menu, choose Enter Bills

2. Select a supplier from the ▼ dropdown menu, then complete the required fields

3. Select the type of bill you want to record:

• Expenses - Record a bill for expenses incurred by the business such as phone service, rent, and utilities.
• Items - Record a bill for anything that your company buys, sells, or resells in the course of business such as products, shipping and handling charges, and discounts.

4. When finished, hit Save.

Follow these steps to pay the bill;

1. Go to the Suppliers menu, and select Pay Bills

2. Choose the correct accounts payable account from the ▼ dropdown menu

3. Check the boxes of the bills you want to pay 
4. Set any discount or credit that you want to apply to the bills.

• Discount - Select this if your supplier gave you a discount for this transaction.
• Credit - Select this if you received a credit from your supplier, and you used it to reduce your total bill amount.

5. Enter the Date you paid the bill

6. Select the Payment method: 

7. Click on Pay Selected Bills

8. Hit Done, or select Pay More Bills, if you have other bills you need to pay.

Should you require additional assistance, I recommend contacting our QuickBooks Desktop specialists outside of Community. Here's the link with the contact details.

If you have any other questions, feel free to reach out. We would be happy to help!