Gifts in Kind for Charities

Hello again yybenedb,

It's great that you've already done some research into how to record in-kind donations in QuickBooks Desktop. You're right, there is an article for how to do this in QuickBooks Online and the options available in QuickBooks Desktop are different. That's okay, you should still be able to use the same principles in QuickBooks Desktop. It'll just take modifying the instructions slightly to accomodate what you need for your software.

The steps basically involve creating specific account types, an item, then sales receipts and bills. Instead of the QuickBooks Online steps, think of the QuickBooks Desktop steps instead. I've got some articles to help working through the chart of accounts and different transaction types.

• Set up and record in-kind donations (the QuickBooks Online article)
• Understand QuickBooks Chart of Accounts (QuickBooks Desktop)
• Create sales receipts (QuickBooks Desktop)
• Enter bill (QuickBooks Desktop)
• Pay bills in QuickBooks Desktop

Here a community question from someone looking for help with this too that has a bit more on how to set up the clearing account the article mentions: Can you clarify this process for desktop? Clearing account....

You can also consider this article from a third-party source that goes over another way to record in-kind donations in QuickBooks Desktop: How to Account for In-Kind Contributions in QuickBooks

I recommend touching base with an accountant to find which option is the best for you and make sure that everything is set up as it needs to be. If you'd like to connect with an accountant that knows QuickBooks Desktop, check out our list of ProAdvisors here: Find an Accountant

I hope that helps! I'm here if you have further questions.