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velmahynes
April 12, 2025
Question

How can we direct where bills are recorded? Client file has multiple accounts payable accounts. The bills (as entered from vendors) are directed to the incorrect account.

  • April 12, 2025
  • 1 reply
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The Desktop version had accrued liabilities set up as an accounts payable type account and with the conversion, all the current bills are being paid to that account rather than the actual accounts payable account. There are multiple accounts payables as some vendors are in other currency as well.

1 reply

I
Irene R
April 12, 2025

Journal entry helps direct your bills from incorrect accounts to the proper payable accounts, Velmahynes. Let's discuss this topic more deeply to address this matter accurately.

 

When you input bills into QuickBooks Online (QBO), they're automatically logged under the default Accounts Payable (A/P). Note that QBO only provides one A/P account, so if you wish to log bills to another A/P account you manually created, you'll have to make a Journal Entry.

 

That said, journal entries are the last resort for recording transactions. This process facilitates the transfer of money between accounts and assists in balancing your financial records in various ways. Before making any changes, always consult an accounting professional. If you need an accountant, you can find one in our Resource Center.

 

In the meantime, you can use the steps I've included below to create a journal entry.

 

  1. Log into your QBO account. 
  2. Go to the + New tab, and select Journal entry.


     
  3. On the first line, choose an account from the Account field. Enter the amount in the appropriate column for debits or credits.
  4. On the next line, select the other account you're moving money to or from. Enter the same amount in the opposite column as in the first line, either as a debit or credit.
  5. Verify that the amounts in the Credit and Debit columns match on corresponding lines to ensure the account balance is accurate.
  6. Type the details in the memo section to know why you made the journal entry.
  7. Once done, click Save and New or Save and Close.

 

Check out this article for additional information about the debits and credits columns: Create journal entries in QuickBooks Online.

 

In case you want to reverse or delete a JE in the future, consult this article for detailed instructions: Reverse or delete a journal entry in QuickBooks Online.

 

Your financial accuracy is our top priority, and I am here to assist you with managing your bill accounts if you need additional help. Feel free to get in touch.

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