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J
JZelenka
November 9, 2023
Question

Invoicing and statements

  • November 9, 2023
  • 1 reply
  • 0 views

How do I set up a customer for monthly statements with invoices? Basically I want to do both, some customers are one offs that need to be invoiced for payment net 30 for each individual job, thats how I’ve been doing all of them so far. Others are on-going customers with credit accounts that would like to receive and pay multiple invoices end of month by statement. I still need each job entered and sent out as a ‘do not pay’ invoice detailing the work done for both ours and their records, and at month end (preferably automatically) a statement of account listing invoice numbers with dates to pay net 30 from statement date. 

1 reply

J
JamesM4
November 9, 2023

Hi JZelenka,

 

Welcome to the Community. When it comes to managing your income and expenses, QuickBooks is the go-to program that helps make your work easier. I'll be happy to provide more information so you're on the right path for achieving your accounting goals. 

 

The closest feature to what you've described would be our feature called Progress Invoicing. This feature enables you to you split an estimate into as many invoices as you need. Instead of asking for full payment at the beginning of the project, you can invoice customers for partial payments. As you complete work, add items from the initial estimate to progress invoices. I encourage you to check out this helpful article for more info on how: Set up and send progress invoices in QuickBooks Online. 

 

In case you have other questions, don't hesitate to reach back to me below. I'll be one message away. 

J
JZelenkaAuthor
November 9, 2023

Sorry, it doesn’t sound like that would help at all. Perhaps a simpler way of explaining it is Cash vs Charge accounts. Some customers are net 30 from day of services received, some are charged to an account and a statement is generated end of month which becomes their net 30. Each individual job requires an individual invoice as they are separate jobs, but for charge account customers they do not pay each invoice as they come but rather a month end total. It is a very very common practice.

J
JamesM4
November 9, 2023

I see. Based on the details you've provided above, you'd have to manually create and send the statements and invoices to your customers. For reference here's an article that provides more info about using statements in QuickBooks. If you're looking for functions that go beyond what's provided in the article, I recommend using a third-party app and/or sending feedback to our engineers by clicking on the Gear icon > Feedback. Feel free to ask other questions, I'll be on standby. 

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