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A
ahutton
April 22, 2020
Question

Making Inventory & Purchase Orders Inactive

  • April 22, 2020
  • 1 reply
  • 0 views

Currently have 14 pages of purchase orders that are open that go back a few years. PO's are no longer being used currently but we are asked if we want to use an available PO when we are posting an invoice. What would happen if we turned off the section for Inventory and Purchase Orders? Would it automatically close all open PO's? What would happen to the historical data that has PO's attached to invoices?

1 reply

J
JamesM
April 22, 2020

Hi there,

 

I notice you've been with QuickBooks for a long time now. We appreciate the loyalty! I'd be glad to share more information about turning off Purchase Orders and Inventory in QuickBooks. 

 

Based on your description, since you're no longer using POs, you can turn them off by following the steps below: 

  1. Go to Settings ⚙, then select Account and Settings.
  2. Select Expenses.
  3. In the Purchase orders section, select the ✎ icon.
  4. Un-check the Use purchase orders box.
  5. Select Save, then Done.

Keep in mind that doing this will only affecting Purchase Orders going forward as you won't be able to create them. However, the existing POs will still remain in the system keeping your balances the same as they were before turning off the PO feature. 

 

If you'd like to delete POs here's how you can do it on your end:

  1. Click the Search icon on the top menu.
  2. Choose Advanced Search.
  3. Click the Search drop-down button and choose Purchase Orders.
  4. Click Search, then choose on the purchase order to open it.
  5. Click More at the bottom page of the purchase order.
  6. Choose Delete.
  7. Then, click the Yes button to confirm.

Give this a try and if you have further questions, I recommend contacting our support team using this link.

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