Skip to main content
C
curator1
August 3, 2023
Question

Payroll in Quickbooks Online and Mapping Accounts

  • August 3, 2023
  • 1 reply
  • 0 views

I missed adding the mapping for a new employee who I added in QB online.  I can see the employee transaction under her name in the payroll summary, details, tax reports, etc.  I am now doing my bank reconciliation and I am out the amount of her paycheque in the bank reconciliation.  I also don't see the expenses for her paycheque in any of the expense GL accounts which is expected since mapping was not set up.  Do I have to make the GL entries manually? Or do I look elsewhere for this?

1 reply

T
Trish_T
August 3, 2023

Hi curator1,

 

Welcome to Community!  QuickBooks Online Payroll is a dynamic way to pay your staff with confidence.  It's important that your payroll expenses are mapped correctly to ensure a positive outcome in your books.  I'd be glad to assist!

 

You can locate the associated account for the employee by reviewing their paystub.  Once you've determined the account, you can create a journal entry to move the funds.  

 

Here's how to view the account your employee was paid from;

 

1. Open Payroll, then Employees from the left menu

2. Click on Paycheque list, under Run payroll

3. Select the employee to review the details

 

To set the account mapping for QuickBooks Online Payroll, follow these steps;

 

1. Open your Settings ⚙ and select Payroll Settings

2. Click on the Edit 📝 for the Accounting section

3. Open the Edit 📝 to set the accounts for Wage expenses

4. Use the ▼ dropdown menu to make your selection for each item

5. When finished, hit Save

 

Should you require additional assistance, please don't hesitate to contact us outside of Community.  We'd love the opportunity to work with you in real time, and ensure you're able to accomplish your payroll goals without delay!

 

If you have any other questions, feel free to reach back out.  We'd be happy to help!

 

Terms & ConditionsAccessibility statement