Purchase Orders

Hi there Shaunne,

Connecting the cheques you've created to your open purchase orders is a great way to keep your books organized and ensure that you know how much you owe your vendors at any given time. This process is straightforward when using QuickBooks Desktop, but there are some stipulations, so let me go over this with you.

If you want to connect a Cheque to a Purchase Order, the amount of the cheque has to match the entire amount of the purchase order, in other words, you won't be able to connect a cheque in the amount of a deposit. If you want to be able to record the deposit you've made against the purchase order, you'll have to create a Bill first, then record a partial payment or cheque towards it. When you select the correct vendor while creating a new bill, you'll be prompted to use the open purchase order. Finish creating the bill, then create a new Bill Payment or Cheque and connect it to this bill to record the partial payment or deposit against it.

Since I know how handy it would be to make a partial payment by cheque towards a Purchase Order, I want to encourage you to submit feedback on this to our product development team. You can do this by navigating to the Help menu, and choosing Submit Feedback Online. This is a great way to have your say on the new features and improvements that are made to QuickBooks.

Let me know if you have further questions on this. I'd be happy to clarify if you need it. Have a great evening!