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Shari75
November 18, 2020
Question

Replace a lost cheque from previous fiscal years

  • November 18, 2020
  • 2 replies
  • 0 views

Hello

I need to void some cheques from 2018 as they weren't cashed.  I also need to replace some cheques from 2019 and 2020 which have not been cashed and are lost.  Please help ?   I do not want to ruin previous years financials

2 replies

PatriciaT
PatriciaT
November 19, 2020

Hi Shari75,

 

Welcome to the community family! QuickBooks Desktop accompanies you at every step of the running of your business. I know how important it is to ensure accuracy across your books. I'll be happy to point you in the right direction with this.

 

Voiding cheques in QuickBooks Desktop is a pretty straightforward process.

  1. Go to the File menu and select Switch to Single-user mode. If you see Switch to Multi-user mode, don't select it.
  2. Go to the Accountant menu and select Batch Delete/Void Transactions.
  3. Select the transactions you want to void from the Available Transactions list.
  4. Select  Review & Void
  5. Select Back Up & Void. You can also skip the backup and select Void only from the dropdowns. 
  6. Select Yes to confirm you want to void the transactions.

And voila! Feel free to also check out these useful articles to assist you with your task.

I also recommend reaching out to your accountant to make sure everything is lining up correctly in your books. In case you don't have an accountant, you can find one on our Find-a-ProAdvisor website

 

I hope this helps! Have a nice day.

S
Shari75Author
November 19, 2020

The cheques are from previous Fiscal years 2018 and 2019, i also need to re-issue them

J
Jay MP
February 12, 2021

Hi there,

 

How do I do it if we are using QB online? 

It almost seems that I can just over write the new cheque number, but since it doesn't ask to save or anything else, doesn't seem right... 

Can you help?

 

J
Jay MP
February 12, 2021

This is why it looks like I can just type over the previous cheque number... 

J
JamesM4
February 12, 2021

Hi JayMP.  Managing your transaction has never been easier with QuickBooks Online. I'll be happy to show you how to void cheques using simple steps. Here's how: 

  1. Navigate to Expenses.
  2. On the Expenses tab, click Filter.
  3. In the Type field, select Cheque.
  4. Click on the date range in which the cheque was received and select Apply.
  5. Select the cheque to void from the Expense Transactions list to open it in the Cheque screen.
  6. Select More, and select Void from the pop-up menu.
  7. When prompted, select Yes to confirm you want to void the cheque.

Could you elaborate more on what you mean by it doesn't prompt you to save? Feel free to send a full screenshot you're on so I can get a visul reference. I'd recommend trying this using a private/incognito window as this usually by-passes most browser issues. I encourage you to try this out and let me know know how you make out. I'll be here in case you need anything else. 

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