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M
memories59
June 29, 2020
Question

Voiding and reprinting a check that is a memorized transaction

  • June 29, 2020
  • 1 reply
  • 0 views

All of our rent checks are in a memorized transaction list. One of our landlords lost his last month's rent check so I need to void it and re-issue it. I know how to void it but I am not sure about where it goes so I can reprint it. I usually enter bills and pay them and if voided they go back into my pay bills location. My boss is also concerned because he doesn't want to lose the original date trail. I don't think that should be a concern because I would note on the original check I voided that it was lost and re-issued. 

If I void the check, would I then be able to go to File, Print forms and Checks and would that check be there for me to re-print?

1 reply

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Nick K
June 29, 2020

Hi memories59,

 

Great job learning how to void cheques in QuickBooks Desktop! Knowing the time to void and to delete makes all the difference when keeping a record of transactions and keeping your books correct. I can help walk you through the options and how to print out cheques.

 

If you are looking to simply reprint  with the same cheque number, you don't need to void the original in your books. You can pull up the cheque in the Write Cheques window or the Vendor Center if it was assigned to a vendor. If you are using the Vendor Center you will need to select the appropriate vendor and double click on the cheque in question. If you are using the Write Cheques then you will need to click the find option and fill in any of the boxes to quickly pull it up or the back arrow if you do not have the information handy. Once the cheque is opened, you just need to select print at the top menu. If you do want to use a new cheque number, however, you will need to create the cheque again after voiding the old one. To do that, follow the steps in this article.

 

Once you get the cheque printed again, you can send that to the landlord without further issue.

 

Have a great day!

 

M
memories59Author
June 29, 2020

Why would I need to re-create the check?

I DO need to use a different check number because I had to stop payment on the other one. 

When I void a check that I originally did in Bill pay it goes back into Pay bills. 

Is it because I didn't create a bill and it is in a memorized transaction list? 

This is what I am struggling with because I am not that familiar with memorized transactions. 

When I use memorized transactions for rent I have to go to File, print forms, and checks to print my rent checks. So I was thinking it would go back there somehow but that is why I am asking the question. 

And If I void it and have to re-create the check do I lose the original date trail by doing that?

J
JamesM
June 29, 2020

Hi memories59. I want to make sure you get the support you need with this. I recommend contacting our support team so you can get direct assistance with this issue. One of our agents will be happy to share your screen and help you navigate your QuickBooks Desktop account. Here's a link with the contact details. Let me know if you have other questions. I'm here to help steer you in the right direction. 

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