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Mr_Hanz
July 28, 2020
Question

zVendor Sage50 Migration

  • July 28, 2020
  • 1 reply
  • 0 views

Hi,

 

I have migrated from Sage 50 to QBO, and have one pending issue that is a thorn in my side.

 

Sage 50 allows you to post directly to the GL without a vendor/supplier. However, QBO does not, and adjusting entries were assigned to a QBO created zVendor. 

Has anyone run into this and if so how did you fix/remedy it?

 

I have almost resigned myself to use the zVendor for all adjusting entries.

I know there are issues with this, but as it stands it is the only solution I can see.

1 reply

AddieC
AddieC
July 28, 2020

Hi Mr_Hanz,

 

I'm so happy to hear you've made the switch to QuickBooks Online. You're going to love the tools included in the program and how much time you save with your bookkeeping tasks. When migrating from another program like Sage 50, there may be a few differences you notice between the two softwares. I'd be happy to explain what to do if you've noticed that your adjusting entries are being assigned to "zVendor".

 

When creating Journal Entries in QBO, there's no need to assign a vendor to the transaction. You'll simply select the accounts, amount for debit and credit, as well as tax codes that are appropriate for the movement of funds. If you've created entries that have automatically generated a default vendor, such as zVendor, this has either been brought over from the migration process, or has been created as a default in the system.

 

Without being able to see exactly where this is appearing in your books, it's unclear how this has been created, or whether or not it can be edited. My thought is that you'll likely be able to re-assign the transaction to a vendor once it's been set up in QBO, but that can't be confirmed until your account is assessed by an agent one-on-one. 

I'd suggest reaching out to our tech support team so that we can investigate this further for you. Starting off on the right foot is important when starting to use a new software like QBO, and I want to make sure you're given the best possible advice to get this on the right track. 

Cheers. 

M
Mr_HanzAuthor
July 28, 2020

Hi Addie,

 

Yes the vendor is a default created by the system and I cannot edit AP directly otherwise the following:

"Somethings not quite right - When you use Accounts Payable, you must choose a supplier in the Name Field."

 

The accountant that posted the prior transactions in Sage is no longer available. However based on notes, I can see they were setting up their Accounting Expense Accrual (attached).

 

I would like to keep a very easy to follow record of any adjustments to this account for future use, but need to set up the accrual accurately without editing/adjusting prior year financials.

Is there a "best method" for this situation?

 

 

AddieC
AddieC
July 28, 2020

I see what you're saying. In that case, the entry will require a supplier/vendor to be selected in the Name column. I see that you've changed it from zVendor to zGeneral. I'd suggest setting up each of your suppliers into the system to keep your transactions properly organized and categorized. To do that click + New > Supplier. Then re-assign your transactions accordingly. 

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