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TZiska
February 6, 2024
Question

Moving an AR journal entry for an invoice.

  • February 6, 2024
  • 1 reply
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We just converted from Desktop Pro to QBO, I have 4 locations, each location has their own AR account. I understand that it will only import invoices to the default account. It is being imported to one sub accounts for a location AR account. How can I import the invoices to a new AR account and then manually move the invoices to the correct AR account.

1 reply

A
Archie_B
February 7, 2024

Thank you for reaching us, TZiska.

 

I can share some insight on how you can move invoices you imported from one AR account to a new AR account in QuickBooks Online.

 

When import the invoices into QuickBooks Online, they will be posted in the default Accounts Receivable (AR) account since the option to import them directly into a new AR account is not available.


To proceed, you would need to set up the new AR account in your Chart of Accounts after the invoices have been imported into QuickBooks Online. Here's an article for your reference: Add an account to your chart of accounts in QuickBooks Online.

 

After that, create a journal entry to move the invoices to the correct AR account. Here's how:

 

  1. Click on + New.
  2. Under Other, click on Journal entry.
  3. On the first line, select an account from the Account field. Depending on if you need to debit or credit the account, enter the amount in the correct column.
  4. On the next line, select the other account you're moving money to or from. Depending on if you entered a debit or credit on the first line, enter the same amount in the opposite column.
  5. Check the amounts - you should have the same amount in the Credit column on one line and the Debit column on the other. This means the accounts are in balance.
  6. Make sure to include information in the memo section so you know why you made the journal entry.
  7. Hit Save and new or Save and close.

 

Furthermore, If you are not confident or unsure about how to properly allocate the debits and credits for each AR account while creating the journal entry, I recommend consulting with your accountant or bookkeeper. They will have the expertise and knowledge to guide you through the process and ensure accurate financial reporting.

 

Also, it's important to keep in mind that even if you successfully move an invoice to a new AR account, the default AR account will still be used when creating future invoices. This means that any new invoices you create will continue to be recorded in the default AR account unless you manually adjust them.

 

I've also added this article to learn how you can categorise your data from different locations: Set up and use location tracking in QuickBooks Online.

 

Let me know if you still have other concerns or any follow-up questions about invoices. I'd be happy to help. Have a great day!

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