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Cazh71
July 3, 2024
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Amending accounts and resolving issues

  • July 3, 2024
  • 1 reply
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So, the small organisation I work for has given me the task of “sorting out the accounts” on Quickbooks.  I have used it previously for basic accounting but started from scratch and was purely dealing with invoicing and receiving payments.  The situation with this organisation is that we regularly receive money from other organisations.  So a straightforward invoice is raised to them which they then pay.  Costs then need to be allocated under each lot of money received for different salaries, or expenses and sometimes the money is just given straight out as grants and we keep a percentage.  We are a bit like a holding pot for funds.

 

If I had been starting this from scratch, I would have set up a project each time money came in (unless you can advise a better way to do this), then I assume I could have just put the wages or expenses transactions in and allocated them to this project to track how much money is left in each pot. 

 

My questions is, can I set up projects now, after the fact, and go through and move transactions to those projects or would this mess things up?  If I can, what would be the best method/way to do this?

Thank you in advance.

Best answer by Kevin_C

I'll provide details to ensure you can set up your projects and ensure your tasks will be achieved seamlessly, Cazh71.

 

Yes, you can set up your projects now and then move your transactions to those projects after the fact. Just make sure that it will be associated with the correct project and that the accounts used in your transactions are accurate so they will be tracked accordingly.

 

You can generate your projects and easily add new transactions to them or other existing transactions by following the steps in the specific section of this article: Create and manage projects in QuickBooks Online.

 

On the other hand, if you need to add existing invoices especially ones linked to a payment transaction with your projects, please know that it requires a little caution before you edit them. Here's how to add existing invoices to your project.

 

Nonetheless, I highly recommend reaching out to your accountant for additional guidance or questions regarding recording these entries. They can also provide other methods and will share accounting perspectives within the program.

 

Additionally, once you set up your projects, you can track income, expenses, timesheets, and labor costs. You can check out this article to learn more about this option: Track hourly labor costs and profitability by project in QuickBooks Online.

 

You can rely on me for essential resources and details about handling projects in QuickBooks. If there's anything else you need to ask, leave a comment below. 

1 reply

K
Kevin_CAnswer
July 3, 2024

I'll provide details to ensure you can set up your projects and ensure your tasks will be achieved seamlessly, Cazh71.

 

Yes, you can set up your projects now and then move your transactions to those projects after the fact. Just make sure that it will be associated with the correct project and that the accounts used in your transactions are accurate so they will be tracked accordingly.

 

You can generate your projects and easily add new transactions to them or other existing transactions by following the steps in the specific section of this article: Create and manage projects in QuickBooks Online.

 

On the other hand, if you need to add existing invoices especially ones linked to a payment transaction with your projects, please know that it requires a little caution before you edit them. Here's how to add existing invoices to your project.

 

Nonetheless, I highly recommend reaching out to your accountant for additional guidance or questions regarding recording these entries. They can also provide other methods and will share accounting perspectives within the program.

 

Additionally, once you set up your projects, you can track income, expenses, timesheets, and labor costs. You can check out this article to learn more about this option: Track hourly labor costs and profitability by project in QuickBooks Online.

 

You can rely on me for essential resources and details about handling projects in QuickBooks. If there's anything else you need to ask, leave a comment below. 

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